Project Manager (Tenant Improvement)

Description

Typical Duties:

1. Develop or assist with development and/or acquirement of tenant improvement and capital expense construction project estimates for pre-lease negotiations.
2. Develop or assist with development and/or acquirement of construction estimates for capital projects and advise Property Managers on recommended contractors to perform the work.
3. Assist with day-to-day activities related to supervising construction projects.
4. Meet with Leasing Agent to discuss agreed upon tenant improvements, rehabilitation, or redesign plans. Assist with developing scope of work or meet with Leasing Agent and tenant’s architect to develop scope of work for landlord to perform.
5. Develop or assist with development of bid package(s) to contractors. Obtain at least three (3) contractor bids, review and evaluate bids, make award recommendations to immediate supervisor, and ensure permitting and lease requirements are met for work completion. Obtain required Certificate of Occupancy, when applicable.
6. Where appropriate, send property design criteria to tenant to produce plans. Review tenant construction plans to assure compliance with development, lease, and design criteria, and to help tenant contractor/architect expedite the plans through permitting process with the appropriate agency.
7. Obtain tenant signature on all plans/designs indicating approval as submitted with the understanding that costs exceeding any allowance in the lease will be paid by the tenant.
8. Make any necessary space changes to lease plans. If post-lease, notify Accounting and other appropriate parties of changes.
9. Coordinate potential problems, other contractors being considered, move-in requirements, completion date and welcome letter with Leasing Agent and Property Manager.
10. Coordinate with General Contractor on all work, including plumbing, HVAC and electrical. Coordinate a pre-construction meeting at property site with contractors and Property Manager to ensure that required contractor documents are received (including deposits and certificates of insurance), to review construction rules, and to perform pre-construction inspection.
11. Draft or assist with drafting Construction Agreement between Owner and general contractor for the construction project. Collect all necessary documentation prior to commencement of construction (e.g. Certificate of Insurance, W-9, executed Construction Agreement, permit, etc.)
12. Assist with management of the construction project to completion. Periodically update the master project schedule, including design, government approval, long lead procurement, and other elements for integration into the construction schedule. Periodically update the master project budget, including changes to hard costs, soft costs, and use of contingency.
13. Manage small tenant improvement and capital improvement projects to completion.
14. Review addenda, ASIs, RFIs, submittals, and shop drawings.
15. Attend project design and construction meetings and record minutes, as required.
16. Submit Change Orders to Project Manager for approval.
17. Develop a punch list to ensure all items are completed in accordance with Company standards and approved plans.
18. Make sure projects are completed on time and within budget as specified in the contract. Cause contractor to clean-up the construction site after the work is completed.
19. Prepare spaces in accordance with Lease Agreement “Schedule B” prior to delivering space.
20. Approve and process expense authorization forms, draw allowance (including lien waivers) and progress payments including final payment after contractor has met all requirements as stated in the contract. Forward to immediate supervisor for final payment authorization.
21. Track/submit time by project for construction management services delivered for fee recovery.
22. Responsible for developing/maintaining policies and procedures for building standards, contractor rules, and a tenant criteria manual. Maintain/revise existing rules and regulations, as required.
23. Secure project close-out documents from tenant and/or general contractor for each project.
24. Additional duties as assigned.

Work Relationships:

Position reports to Project Manager and interacts on a regular basis with Owners, general contractors, subcontractors, vendors, tenants, Leasing Agents, Property Accounting and Property Management.

Qualifications

Minimum Requirements:

• Bachelor’s degree in Construction Management, Architecture, Engineering, or another related field with education that included computer-aided design (CAD) or equivalent experience in CAD for commercial real estate plans
• 2 years’ experience in building construction trades and hands-on general contractor or tenant improvement coordination
• Proven ability to source, negotiate, contract, and manage project work of general contractors/ subcontractors based on market pricing for construction work and materials
• Proven construction project management experience, preferably in office/retail buildings
• Advanced expertise of building products, construction methods, rules, regulations, and scheduling
• Ability to create, copy and file using AutoCAD
• Ability to interact with associates at all levels of the organization, as well as tenants and contractors
• Excellent written and oral communication skills

Physical Requirements:

• Heavy lifting – up to 50 pounds
• Frequent hard hat work environment
• Extensive walking
• Talking on the telephone
• Stationary work at a desk