Human Resources Project Coordinator

Overview

Copley Hospital, located in Morrisville/Stowe VT, is looking for a Project Coordinator to join our Human Resouces team! Under the general direction of the Chief Human Resources and Administration Officer, the Project Coordinator is responsible for leading the install of strategic projects. 

The Human Resources Project Coordinator will work with HR, IT, Accounting, and Third Party businesses to determine, and coordinate, project implementation lifecycle. This includes, creating the project scope, determining the resources required, estimating project costs, defining the project schedule, assigning tasks, scope control, project communications, and the turnover to production support.

The Human Resources Project Coordinator will work closely with business sponsors to assess impacts to the project and develop the most cost-effective and efficient solutions. The Human Resources Project Manager must have strong familiarity and understanding of all HR Functionalities. 

This position is Full-Time (PT available). 

Copley Hospital has a variety of shifts available across Full-Time, Part-Time, and Temporary needs. Please consider applying to discuss how your availability may align.

Responsibilities

• Provides full-cycle project management for large projects in conjunction with HR and departmental leaders to provide solutions to a variety of Copley Health business operations and HR needs.
• Plan, lead, coordinate, and collaborate with staff/management along with operational partners to lead projects through the appropriate phases of implementation and support throughout the Copley Health enterprise.
• Manages project timeline, budget, risks and scope; maintains project documentation, produces status reports and communicates status to management and stakeholders on a regular basis.
• Organize and lead project teams; and work collaboratively with the project sponsor to meet project goals.
• Consult with Project Sponsors to develop business requirements documents, develop project charters, work breakdown structures, project schedules and milestone plans, risk management, communication plans, issue logs and decision log.
• Coordinate and facilitate project team meetings, including agenda preparation, documentation of meeting discussion, and follow up items. Provide ongoing communication about project decisions.
• Gather status input from team members, maintain the project schedule, and publish status reports to project and PMO stakeholders.
• Escalate “at risk" tasks or issues in accordance to the PMO Escalation process.
• Identify, document, communicate, track and resolve issues to help the team meet project objectives. Maintain project documentation for future reference and audit requirements.
• Schedule and facilitate post implementation reviews, lessons learned exercises, project closure activities.
• Tracks and reports team hours on a regular basis.
• Attend and participate in regional conferences and seminars.
• Keep informed of project management techniques.
• Promotes effective teamwork and the spirit of partnership.
• Serves as liaison between Human Resources, Departmental users and Third Party Services. Partners with HR to define and identify business requirements and potential solutions then works with Third Party Services to further refine solution, develop, test and implement. 
• Proactively identify new trends and technologies for possible implementation within Copley Health, and make recommendations on replacing or improving existing ineffective systems or processes.
• Works on problems of various scopes where analysis of issues or data requires a review of identifiable factors; exercises judgment within defined procedures and practices to determine appropriate action; may recommend changes to existing procedures and practices based on analysis of data.
• Mentors HR team members on project management, HR systems/database relationships, data flow and dependencies, query and reporting concepts and development.
• Provide demonstrations of new functionality, new systems, and prototypes of new solutions to HR and/or Departmental leadership.
• Represent HR in cross organizational meetings and forums.
• Cross trains with others on the team to provide maximum flexibility within the team and facilitating optimal customer service to end users.
• Participates on HR teams, interdepartmental committees/subcommittees, focus groups and meetings.

Qualifications

Education:

• Bachelor's Degree Required

Experience:

• 3-5 years’ proven experience managing medium-large scale HR Systems
• Experience managing project-oriented teams and work groups