GL Accountant

ABOUT COR

Founded in 1996, COR is Portland’s largest and most innovative waste and recycling company, recognized for its sustainability efforts and commitment to the local community. Our impact continues to grow as we serve more clients, engage with neighbors, and expand our diverse workforce. Recently, we’ve been in the spotlight for securing new funding, adopting cutting-edge technology, and forming exciting partnerships to divert more waste from landfills and help local businesses and governments reduce their carbon footprints. In 2023, we led the way by transitioning our fleet to R99 renewable diesel—the cleanest option available—and proudly introduced Oregon’s first fully electric garbage truck.

Our growing list of customers include: The Moda Center, Providence Park, Lewis & Clark College, Oregon Zoo, Oregon Convention Center, Tri-Met, and many well-known brands in this area. COR also has a long history of working with the region’s top 25 largest construction companies in the Portland Metro region.

OUR VISION

While we’ve seen incredible growth, we always prioritize people and planet over profits. COR is committed to making our world and our community a better place for all people, and for future generations. We invest in diversity, workforce development, and forward-thinking concepts like the COR Campus innovation hub that’s creating the future of ClimateTech and Oregon’s circular economy.

Key Principles that Guide COR Employees:

1. Sustainability Focused: We help local orgs increase their sustainability and always prioritize reducing, reusing, recycling, and remanufacturing of all waste streams

2. Lead From the Front: We’re constantly evolving and pushing ourselves, our local governments, and our competitors to boost waste diversion and reduce our footprint

3. We’re Easy to Work With: We keep customers and partners happy by being responsive, transparent, always delivering with quality, and being different than our competition

4. Social Responsibility: We believe it’s our duty keep inclusivity & diversity at our core, and we invest in our local community, the next generation, and the underserved, marginalized communities who have historically been left behind

The GL Accountant is an integral part of the accounting team that helps ensure financial accuracy for the companies (COR, Dev/Props, Non-Profit). This position reports to the Financial Controller and plays a key role in maintaining data integrity while supporting the development of accounting and financial functions. Responsibilities include posting and reviewing general ledger accounts, maintaining financial processes, assisting with the budgeting process, and ensuring accurate data entry across various entities, divisions, and departments in the company’s financial systems. As COR grows, it is anticipated that the duties, systems, and processes will adjust as best practices are flushed out.

KEY RESPONSIBILITIES

Reconciliations:

• Own balance sheet reconciliations for all entities (COR, DEV, and Non-Profit entities, others).
• Prepare monthly reconciliations of all balance sheet general ledger accounts.
• Resolve discrepancies promptly.
• Reconcile (or oversee reconciliations of) mortgages, loans, leases monthly.
• Update debt workbook with current balances and payments.
• Review cash on hand and credit card reconciliations.

Month-End & Year-End Closing:

• Own the close process for COR, DEV, Non-Profit and other entities.
• Review and perform the monthly closing process, including assisting with / preparing financial analysis and financial reporting.
• Ensure compliance with company policies and accounting standards.
• Support month-end, quarter-end, and year-end close.
• Collaborate with cross-functional teams to ensure all data is timely, entered, and accurate.

Financial Analysis & Reporting:

• Own the preparation of monthly financial statements for all entities.
• Analyze and describe balance sheet and operating expense fluctuations for all entities.
• Perform quarterly financial statement flux analysis.
• Assist with budget preparation and monthly budget variance analyses.
• Manage Forecast updates with collaboration of all department heads at least quarterly.
• Ad hoc reporting as needed.

Banking & Cash Management:

• Own Cash Management.
• Make and record intercompany transfers. Ensure positive cash flow.
• Submit deposits to banking institutions.
• Manage and reconcile Petty Cash with the Ops department.
• Maintain banking relationships.
• Ensure / oversee timely payment of all bills, taxes, and estimated taxes

Fixed Asset Management:

• Record fixed asset purchases to the subledger for the COR parent company and subsidiaries.
• Maintain and reconcile fixed asset schedules.
• Onboard and offboard assets as needed.
• Post monthly depreciation entries.
• Manage CIP, WIP and other in progress assets (move to in service).
• Review Fixed Asset Module (FAM) for accuracy.

Accruals, Prepaids, & Journal Entries:

• Work with departments to obtain necessary information to create monthly/quarterly accruals.
• Preparation, review &/or approval, and posting monthly journal entries to the general ledger.
• Manage payroll liability accruals. Schedule and post prepaids.
• Prepare intercompany eliminations.

Payroll & Financial Entries:

• Oversee and/or prepare payroll entries into accounting software.
• Audit payroll taxes and benefits at least quarterly.
• Oversee and approve NetSuite Imports. Provide oversight on benefit / PR payments.
• Backup payroll processing (PR processing may be integrated into this role).

Accounts Payable & Receivable:

• Verify, allocate, post, and reconcile accounts payable and receivable.
• Work closely with Accounts Payable (A/P) & Accounts Receivable (A/R) teams to review accuracy and status. Meet monthly to close the accounting period.
• Verify intercompany transactions and balances.
• Monitor A/R entries to ensure accuracy and follow up on outstanding receivables.
• Collaborate with the A/P team to ensure accurate and timely processing of invoices.

Internal Controls & Efficiency:

• Spot errors and suggest ways to improve efficiency and spending.
• Assist with internal control evaluations.
• Develop best practices and accounting policies to maintain and strengthen internal controls.

Mentorship & Training:

• Mentor and support accounting and office staff on accounting and business operations.
• Conduct accounting, system/process, and/or business training as needed or requested.
• Lead meetings on various topics as requested.
• Cross train on all departmental processes.

Tax Compliance, Regulatory Reporting, & Insurance:

• Assist with tax audits and tax returns. Maintain tax files. Manage signings.
• Ensure timely payments of tax estimates and payments. Manage filing and documentation.
• Manage personal and real property tax schedules and payments.
• File e-Zone and other real/personal property tax returns.
• Complete regulatory reporting as needed.
• Organize and oversee 1099/NEC filing at year-end. Stay on top of regulations. Update NetSuite.
• Assist owners with personal taxes (signing, estimated payments, etc.).
• Be the backup for annual insurance policy reviews (COR, DEV/Props, SAIF, etc.).
• Manage and oversee insurance updates, annual reporting, audits, and bonds.
• Attend meetings and maintain relationships with insurance brokers and related parties.

Technology & Process Improvement:

• Investigate opportunities in NetSuite and other applications to improve operations and efficiency.
• Develop spreadsheets for CSV uploads from Excel to NetSuite.
• Explore and improve operations with technology implementation.
• Investigate projects, conduct system upgrades and process iterations

Grant & Tax Credit Management, Non-Profit Entity:

• Assist with grant data and reporting.
• Assist/manage tax credit and non-profit accounting and reporting.

Other Duties:

• Perform other related duties as assigned or directed by the direct Manager.
• Be the backup for A/P, A/R, PR, Biz Admin, & Financial Controller during time off & as needed.
• It is anticipated that the duties above represent not more than 60-70% of the current role. COR is growing and the role is constantly developing. More TBD as training takes place, position evolves, and we uncover best practices for the department and the enterprise.

KEY COMPETENCIES

• Strong understanding of banking processes and financial data analysis.
• Working knowledge of local tax regulations and compliance reporting.
• Proven track record of financial reporting.
• Ability to mentor, train, and coach others. Effective collaboration skills required.
• Strong professional communication (verbal and written) skills.

REQUIRED & DESIRED EXPERIENCE

• Bachelor’s degree in accounting, finance or related field is required.
• Must have experience working with multiple entities, including S-Corp, Partnerships, disregarded entities. Some non-profit experience is preferred. Strong GAAP experience is required (min 4 years).
• Previous solid waste, construction, real estate industry, or manufacturing experience is preferred.
• 4 years of financial accounting experience at a staff accountant or higher level.
• Advanced skill set with Excel and all Microsoft Office applications.
• NetSuite or other advanced enterprise accounting systems required (beyond QuickBooks Online).

PHYSICAL, DRIVING, TRAVEL REQUIREMENTS

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.