What are the responsibilities and job description for the Clerical II - Human Resources/Payroll (part-time) position at Cordova Recreation & Park District?
The District reserves the right to close the recruitment at any time or at the time the position is filled.
Typical schedule: This is a part-time onsite position with a typical schedule of Monday through Thursday, up to seven hours a day. Work is to be performed between the hours of 7:30 a.m. and 5:30 p.m., not to exceed 28 hours a week.
Our Ideal Candidate
Summary Description
Established in 1958, Cordova Recreation & Park District (CRPD) is an independent special district governed by an elected Board of Directors.
- Conducts data entry to prepare reports, records, and reconciliation of payroll records using Microsoft Excel.
- Assists with the review and reconciliation of attendance records and payroll.
- Prepares and maintains official personnel files.
- Sorts and distributes payroll checks.
- Assists with new hire paperwork and tracking completion of forms.
- Assists with the recruitment process including scheduling and preparing materials and meeting room for interviews.
- Use a computer to create and update a variety of documents, spreadsheets, and forms.
- Assist internal and external customers by responding to requests for information.
- Perform a variety of recordkeeping duties including sorting, filing, and archiving in compliance with records retention program.
- Operate various office machines including computer, printer, scanner, copier, and telephone.
- Perform related duties as assigned.
Knowledge of:
- Professional office etiquette with excellent grammar, spelling, and writing skills.
- Customer service techniques, practices, and principles.
- Methods and techniques of proper phone etiquette.
- Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, email, and databases.
- Principles and procedures of record keeping and filing.
- Basic mathematical principles.
- Maintain confidentiality, including securing, maintaining, purging, and shredding electronic and paper files and documents in accordance with District policies.
- Interpret and apply District policies and procedures.
- Perform general clerical work, including maintaining files and compiling information for reports.
- Type and enter data into the computer at a speed necessary for successful job performance.
- Respond tactfully, clearly, concisely, and appropriately to inquiries related to area of responsibility.
- Operate office equipment including computers and supporting word processing, spreadsheet, and email applications.
- Maintain confidentiality, including securing, maintaining, purging, and shredding electronic and paper files and documents in accordance with District policies.
- Understand and follow oral and written instructions.
- Maintain attention to detail by prioritizing work and coordinating several activities simultaneously despite interruptions.
- Maintain integrity of work by taking responsibility and accountability for completion of work and internal customer interactions and maintaining punctuality and attendance at work.
- Contribute to a team effort.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Equivalent to the completion of the twelfth grade and two years of clerical experience. Payroll and Human Resources experience is desirable.
Additional Requirements:
Department of Justice (DOJ) background check.
PHYSCIAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.
Physical: Sufficient physical ability and mobility to work in an office setting; to sit or stand for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to use standard office equipment requiring repetitive hand movement and fine coordination including the use of a keyboard; to attend off-site meetings; to lift and carry items weighing up to 20 pounds; to make frequent decision-making and concentration; frequent public and coworker contact; occasional working alone; frequent repetitive motion, writing, grasping, holding and reaching; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.
Pre-Hire Requirements:
Before an employee is hired, they must successfully complete pre-employment requirements including, but not limited to: fingerprinting and background check, reference check, licensure/certification check, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986.
How to Apply for this Position:
An applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached, but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. CRPD reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.
SELECTION PROCEDURES
Initial Selection Review:
The Cordova Recreation & Park District reviews all initial application materials to identify qualified applicants. Applications will be screened against the criteria outlined in this job posting, the minimum qualifications, responses to the supplemental questions, and other needs of the position. The best qualified candidates will be invited to a series of panel interviews at a date that is to be determined.
Testing:
Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.
Americans with Disabilities Act (ADA) Accommodation:
If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, please contact the assigned recruiter. Cordova Recreation & Park District is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations for the hiring process.
Withdrawing from Recruitment Process:
Whenever an applicant chooses to withdraw from a recruitment process, they are required to submit an email notification to the assigned recruiter requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.
Questions:
All questions regarding this position should be directed to the assigned recruiter.
Equal Opportunity Employer:
The Cordova Recreation & Park District is an Equal Employment Opportunity Employer.
Salary : $20 - $21
