What are the responsibilities and job description for the Office Administrator position at Core Specialty Insurance Services, Inc.?
Must display a customer first approach to all tasks.by coordinating day-to-day operations.
Schedules and prepares internal and building conference rooms as requested.
Arrange for transportation as requested.
- Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day.
- Assist in day-to-day mailroom operations.
- Be central point of contact to annually update all Business Continuity and emergency plans for each site.
- Track the storage of all electronic and physical records (both onsite and offsite).
- Monitor all security access for employees and visitors.
- Manage parking administration for office employees and visitors.
- Oversee ordering office supplies, ordering / stocking of breakroom supplies, copier / printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
- Participate in social committee.
- Maintain your onsite office presence 5 days per week, Monday – Friday.
- Provide administrative support including production of memos, reports, and presentations.
- Serves as one of the fire marshals / floor wardens assigned to the office.
- Recommend changes to procedures to improve operations within the office.
- In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require. Technical Knowledge and Understanding :
- Proficient in use of Microsoft Suite.
- Phone Operator handling procedures.
- Mailroom procedures. Experience :
- Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
- Strong multitasking and organizational skills.
- 5 years’ experience in an administrative role supporting office leadership.
- Excellent communication skills.
- Detail oriented. #LI-Onsite - At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program
Ensure fax and voicemails are distributed on a timely basis.
Act as a site lead for the facilities team.
Enforce security procedures.
Available to support occasional after-hours events.
