What are the responsibilities and job description for the Personal Assistant position at Core Staffing?
Our client is seeking a dynamic and highly motivated Personal Assistant to support two Principals of a family office.
Location: Greenwich, CT
Hours: 8:30am – 5:30pm ET, with after-hours flexibility as needed
Key Responsibilities:
- Travel Coordination: Responsible for all aspects of complex and high touch travel arrangements. Manage the booking and logistics of domestic and international travel, ensuring seamless itineraries and proactive contingency planning.
- Art Collection Management: Assist in managing and curating a sophisticated art portfolio, ensuring the highest standards of care and organization.
- Private Event Management: Spearhead the planning, coordination, and execution of private events from start to finish, ensuring a flawless experience.
- Project Oversight: Travel on-site to NYC or other properties as needed to manage various projects as required.
- Personal Requests: Handle an array of personal tasks and special projects for family members, demonstrating the flexibility to adapt to their diverse needs.
- Collaboration: Work in close coordination with key members of the family office team, liaising with principals and ensuring clear and professional communication at all times.
- Real Estate Management: Assist and act as a backup, as needed, to oversee residential real estate operations, liaise with vendors, contractors and service providers; facilitate smooth project execution.
Qualifications:
- A poised and confident individual with the ability to anticipate needs and manage sensitive situations with grace and tact.
- Strong organizational and multitasking skills, with the capacity to manage competing priorities in a thoughtful, detail-oriented manner.
- Technical proficiency, including strong writing, proofreading, time management, project tracking.
- Excellent communication skills and a high EQ.
- A high capacity for seeing tasks through to completion without compromising quality.
- A minimum of 5-8 years of experience in a corporate, family office, or related environment.
- Flexibility and a proactive attitude, eager to tackle challenges with enthusiasm.
Salary : $120,000 - $140,000
