What are the responsibilities and job description for the Personal Assistant position at Pine Ridge Advisers LLC?
Description
Pine Ridge Advisers, a multi-family office based in New York City, is seeking a full-time personal assistant for one of its clients located in Greenwich, Connecticut. The successful applicant will be comfortable working with a small internal team and external entities to provide personal support in a fast-moving environment. The role is best suited for someone who has attention to detail and can be proactive and thoughtful in designing processes, preventing problems, and driving follow up.
Responsibilities
- Be the communication hub of the family, staff, vendors, PM firm, and family office, via meetings, digital communication, and records retention. Communicate internally and externally in a thoughtful way, keeping the principles informed and ensuring that the family ’s vision and goals are understood.
- Schedule and confirm appointments; maintain calendars and plan logistics. Maintain the family’s health appointment schedule.
- Oversee daily operations by engaging closely with staff and vendors to identify any issues and provide valuable solutions
- Work closely with property management firms to orchestrate proper coordination of ongoing maintenance and renovations. Anticipate the future needs of multiple properties in Connecticut. Communicate clearly with vendors.
- Order supplies, and handle mail, packages, and returns. Meal planning and grocery procurement
- Deve lop, implement, and improve protocols / policies. Use internal and external resources efficiently.
- Manage household staff (presently a House Manager and a Housekeeper); source new staff as needed (low turnover environment).
- Periodically assist with child logistics (ages 10-15), including transportation to appointments
- Run errands
- Update living documents such as house manual and housekeeper “to do” lists; maintain records associated with property maintenance and construction
- Research miscellaneous topics, and orchestrate one-time projects
- Light travel coordination
Qualifications
Benefits
Salary : $125,000 - $175,000
