What are the responsibilities and job description for the Office Administrator position at Core Wellness Integrative Medicine?
Leadership and Management opportunity
Core Wellness is Helena’s leader in functional and integrative medicine. We provide comprehensive primary care and specialty care with the focus on health, wellness and longevity. We have both complementary and conventionally trained providers who work in collaboration with a common mission of creating a holistic healing environment for our patients. We treat each patient as an individual and utilize a personalized approach to care.
We are growing and looking for an energetic and compassionate team leader to help oversee clinic operations and project management. This person must have strong interpersonal skills, be highly organized, and have an eye for strategic growth of a small business.
Job Duties
- Oversight of clinic policies as well as developing policies and procedures as needed
- Oversight of clinic contracts
- Oversight of employee contracts/ hiring agreements
- Oversight of employee reviews/ hiring/ firing/ onboarding/ discipline
- Oversight of insurance relationships for each provider
- Management of administrative contracts (EHR, billing, data service, etc.)
- Oversight of provider administrative needs (licensing, credentialing, malpractice insurance, etc.)
- Oversight of business administrative needs and relationships (insurance- liability, workers comp, licensing- city, state of Montana, etc.)
- Oversight of employee handbook and content review
- Understanding of accounts/ financials/ budgeting/ income and expenses analysis
- Oversight of accounts receivable
- Office administrative needs (EHR communication, communication with employees, vendor/ supplier communication)
- Work closely with other management staff in clinic
Skills
- Self- motivated
- Problem solving
- Detail oriented
- Strong communication skills (both written and verbal)
- Compassionate
- Team oriented
- Ability to multitask
- Strong work prioritization skills
Hours:
15-20 hours a week
Starting rate:commensurate with level of experience
Benefits:
- Discount on in-office products and services
Experience:
- Preferred 3 years of experience in management
- Preferred 3 years of experience in management of finances
Cover letter and resume required with application submission
Job Type: Part-time
Pay: $22.00 - $25.00 per hour
Expected hours: 15 – 20 per week
Schedule:
- Day shift
- Monday to Friday
- No nights
- No weekends
Ability to Relocate:
- Helena, MT 59601: Relocate before starting work (Required)
Work Location: Hybrid remote in Helena, MT 59601
Salary : $22 - $25