Fleet Administrator (accounts payable)

Description:

Fleet Administrator

One of the top ten largest private fleets, has an opening for a fleet administrator role. This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.

Accountabilities:
Responsible for accounts payable and administrative duties
Invoice payment and processing in accordance to company and department financial practices
Conduct reconciliations and statement reviews and resolve any discrepancies
Proactive tracking and customer alerts for known anticipated payment or warranty concerns
Resolve any vendor or customer inquiries
Financial and payables reporting to key stakeholders
Assist in developing and delivering department reports and scorecards
Weekly/Period financial reporting to key stakeholders
Develop team and department standard operating procedures and identify improvement opportunities
Additional duties as assigned by Manager

Scope of Interactions:
50% Internal – collaboration with field customer, fleet technicians, managers, and payables team
50% External – daily interaction with vendors for payables process and issue resolution

Qualifications/Requirements:

Minimum of 5 years’ experience in admin support and or fleet
Ability to effectively communicate in a professional and constructive manner internally and with suppliers
Ability to learn and update multiple accounts payable systems
Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
Collaborate with peers to balance daily workloads and support the business
Willingness to embrace change and all other assigned duties for the greater good of the team
Produce/review various performance reports to drive results
Strong attention to detail
Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
Ability to work independently and within a team with a Team / collaboration based approach to decision making
Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed

Key Skills / Experiences:
Manage communications through phone, email, fax, mail, etc.
Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
Strong passion for customer service and fleet excellence
Ability to learn and update multiple accounts payable systems
Ability to effectively interact and build a favorable business relationship with internal and external customers
Able to assist with account management duties
Strong team player and committed to teamwork in all situations
Excellent written and oral communications skills
Demonstrated ability to leveraging system and tools

Notes:
100% Remote

Job Type: Contract

Pay: $25.00 - $27.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Ability to Commute:

• Purchase, NY 10577 (Required)

Ability to Relocate:

• Purchase, NY 10577: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $27