Human Resources Coordinator

Description:

Human Resources Coordinator

Major Purpose

• Primarily handles tactical aspects of Human Resources processes but also provides some higher level support. This is a specialized administrative role in the Human Resources functional area performing other duties such as Performance Management Advisor, non-exempt interviewing, payroll/time management activities, conducting basic training programs or coordinating employee relations events.

Major Duties

• Create a local document management system for an office or department.
• Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
• Support in delivering analyses of HR data and identifying trends to contribute to the creation of HR insights that enable the diagnosis of business issues, enhancement of employee engagement, and/or improvement of business performance.
• Carry out a wide range of HR data processing tasks as directed; advise other colleagues and provide guidance on processes when needed.
• Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.
• Build effective working relationships within the internal client organization and contribute to the management of the partnering relationship, delivering high-quality professional services within established routines or as part of an agreed project.
• Validate, input, and maintain payroll data to ensure the accurate and efficient delivery of payroll services; prepare payroll for bank submission and entry into financial systems; prepare manual payments when required; prepare payroll reports and reconciliations.
• Initiate and monitor the administration of onboarding and/or offboarding processes to ensure that all processes are completed accurately, efficiently, and on time.
• Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.

Skills, Abilities, Knowledge

• Verbal Communication
• Planning and Organizing
• Computer Skills
• Data Collection and Analysis
• Action Planning
• Data Control
• Learning and Talent Development
• Numerical Skills
• Review and Reporting
• Assessment
• Payroll Management
• Presentation skills

Education

• Post-Secondary Non-Tertiary Education

Work Experience

• Basic experience of simple office / operational systems (4 to 6 months)
• Very limited (0 to 3 months)

Your Responsibilities:

• As an Employee Experience Representative for client, you will provide quality and comprehensive support to employees and Unit HR on key HR processes and transactions. In addition, you will:
• Deliver exceptional customer service to customers by researching, resolving, and responding to inquiries in a timely, professional, and customer-focused manner
• Administer HR processes such as tactical processes related to the talent acquisition process, internal transfer activities, company organizational management, employee record maintenance, and client University class administration
• Maintain a high degree of confidentiality
• Participate in continuous improvement projects, propose solutions and ideas to find more efficient ways to deliver HR support to employees
• Ensure Service Level Agreements are met or exceeded
• Collaborate with Employee Experience Specialists within the HROC on process improvements and escalation resolution

What Skills You Need (Required skills/experiences):

• Exceptional attention to detail
• Proven ability to multi-task, manage concurrent tasks, and change priorities
• Strong analytical and organizational skills, excellent problem-solving capabilities
• Experience collaborating in a team environment
• Exceptional written, oral, and interpersonal communication skills
• Demonstrated ability to promote and implement changes in support of major processes

What Makes You Stand Out (Desired skills/experiences):

• Experience in HR processes or HR operations role
• Excellent customer service skills
• Experience working within Success Factor system modules (i.e., Learning Administration, Employee Profile, Recruiting, Onboarding, etc.)
• Proficiency with Microsoft Excel Education
• Bachelor’s Degree in Human Resources, Business, or similar discipline

Note :

HYBRID – 4 days in office 1 day remote. Day remote is flexible.

IN OFFICE TRAINING, should last 2-3 months

Job Type: Contract

Pay: $20.26 - $21.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Leadership: 1 year (Preferred)

Ability to Commute:

• Moline, IL 61265 (Required)

Ability to Relocate:

• Moline, IL 61265: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $21