What are the responsibilities and job description for the Accounts Payable Representative position at CoreTechs?
Accounts Payable Representative
Remote in Lincoln, RI 02865 or Hopkins, MN 55343
This is a remote position however need to live within 2 hours of Office in Lincoln Rhode Island or Hopkins, MN - wither location is approved. This strictly a temp position. It is NOT temp to hire
Note : MUST be legally authorized to work in the United States.
POSITION PURPOSE :
Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers
TASKS :
Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely
Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment
Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approve batches to post to AP
Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment
Prepare checks for mailing and overnight delivery
Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier
Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging
High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties
Experience :
One year of experience in accounts payable processing
System Implementation Preferred
Knowledge :
Basic understanding of accounting, reconciliations, and accounts payable functions
Additional training in bookkeeping concepts and procedures preferred
Working knowledge of MS Office Suite
Skills / Abilities :
Strong administrative skills including attention to detail, organization
Ability to communicate well verbally and in writing with internal departments, vendors, and customers
Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly
Self-starter who takes initiative
Ability to maintain a high degree of confidentiality
PHYSICAL ENVIRONMENT / DEMANDS :
Most work is performed in a temperature-controlled office environment
Incumbent may sit for long periods of time at desk or computer terminal
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
Incumbent may use calculators, keyboards, telephone, and other office equipment during normal workday
Stooping, bending, twisting, and reaching may be required in completion of job duties
ADDITIONAL INFORMATION :
Primary Skillset :
Proficiency in Excel (mandatory)
General computer knowledge
Position Details :
Completely remote
Candidate must be located in either Rhode Island or MN and within 2 hours of the nearest office building (mandatory)
Strictly a temporary role
Shift Details :
Candidates can choose between Eastern Standard Time or Central Standard Time, based on business needs
Interview Process :
One round of interview, with a second round if needed
Experience Required :
At least some experience in accounts payable
Training will be provided for specific job tasks
Other Information :
No travel required
Department : Finance
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
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