Settlement Officer

Who We Are: Join a team that is an industry leader serving North and South Jersey, Florida, Michigan, and Pennsylvania. We offer an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Candidates will join a team of qualified professionals working together in a fast-paced environment, meeting deadlines conducting real estate transactions. Superb customer service skills are essential as you will be assisting clients throughout the transaction process and coordinating with a variety of attorneys, lenders, loan officers and real estate offices. Competitive salary and benefits commensurate with experience.

Your Role and Responsibilities:

• The Settlement Officer is responsible for handling real estate transactions by conducting closings, managing funds, processing documents for closings, and completing settlements in accordance with established policies and procedures.
• Reviewing transaction documents and regularly update and maintain communication with clients, agents, lenders, teammates.
• Order, track, receive and distribute all items and services to customers and all related parties as required.
• Properly document notes in every file
• Enter client and transactional information into the settlement system and track transaction activity
• The Settlement processor is responsible for all of the functions required to prepare files to close; organizing data and coordinating Sellers and Buyer sides and needs, with Lenders and Title information and requirements, while communicating with all parties including Realtors and Attorneys. Communication skills are a must and ability to pay attention to details is essential.

Essential Functions

• Completes real estate escrow transactions by determining requirements; clearing titles; assembling, preparing, and reviewing closing documents; disbursing funds.
• Determines closing requirements by studying and clarifying buyer, seller, and lender instructions.
• Orders title reports for issuing title insurance, resolving title defects, satisfying existing liens and encumbrances against property or principals.
• Establishes escrow account by depositing funds, maintaining records.
• Prepares transaction documents by completing forms and statements; collecting and reviewing existing documents.
• Completes calculations by prorating taxes and interest and populating settlement statement with accuracy
• Completes closing transaction documents by assembling documents; reviewing papers with parties; explaining provisions and procedures; answering questions; checking documents for completeness and accuracy; obtaining signatures.
• Completes closing by recording and filing documents; preparing and distributing final closing statements and title. Prepares settlement statement by utilizing lender instructions.
• Closes escrow account by balancing and disbursing funds.
• Complies with regulatory requirements and company policy by adhering, and enforcing adherence, to requirements.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

Knowledge and Skills/Technology Used

• Familiar with standard concepts, practices, and procedures within the escrow/title industry field
• Knowledge of Outlook applications and title software
• Good client relations and organizational skills
• Ability to write reports and correspondence
• Ability to speak effectively and interact with all parties to the transaction
• Ability to calculate figures and amounts such as prorations, interest, commissions, lenders instructions
• Detail-oriented and professional; able to handle confidential information
• Ability to deal with multiple types of roles such as real estate sellers, buyers, agents and brokers

• Oversee real estate settlement processes with precision and flair.
• Prepare and review title documents, ensuring thoroughness and compliance.
• Collaborate effectively with real estate agents, lenders, and attorneys.
• Deliver stellar customer service, solving problems with a smile.
• Keep up-to-date with industry regulations and practices.

What You Bring:

• Experience in title insurance or real estate.
• Deep knowledge of title insurance, real estate law, and escrow.
• Outstanding communication and organizational talents.
• Ability to multitask in a lively environment.
• Tech-savviness in industry-related software.

What We Offer:

• Competitive salary and benefits.
• An upbeat, supportive workplace.
• Continuous professional growth.
• Opportunities to contribute to a thriving, energetic team.

Dive into an exciting career with a company that values fun just as much as results!

CoreTitle is an equal opportunity employer, dedicated to building a diverse and inclusive team.