4-H Administrative Assistant I

4H Administrative Assistant I
This position will serve as the administrative assistant for Cornell Cooperative Extension of Delaware County and will provide technical and administrative support to the 4H program. Support will include, but will not be limited to: responding to information requests, word processing, data entry and management, spreadsheet development, creating and editing brochures, submitting reports, completing forms, newsletters, flyers and correspondence, as well as organizing and maintaining records, data, and files collecting data and coordinating event registration.
This position will serve as the point of contact for 4H, parents, and the community regarding the 4H program. The position will represent the association at open houses, community tabling events, and community programs to promote the mission of Cornell cooperative extensions 4H program.
The individual will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.

This is a full-time (40 hrs./week) benefits eligible, non-exempt position. Compensation range between $22.88 – $23.62 per hour, with generous paid time off provided.
Office hours are Monday-Friday 8am - 4:30pm. Location: CCE Delaware Hamden, NY.
Please submit a resume and cover letter when applying.
Contact the Delaware County Cooperative Extension at 607-865-6531 or delaware@cornell.edu with any questions.

• High school diploma or equivalent education
• Two years of experience as an administrative assistant.
• Strong customer service skills and ability to multi-task.
• Ability to work independently and meet deadlines.
• Excellent organization skills and attention to detail.
• Proficiency in windows-based software including use of the Internet, Adobe programs and Microsoft Office suite including Outlook, Word, PowerPoint, Publisher, Excel.
• Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
• Ability to communicate effectively through verbal, written, and visual channels using traditional methods and educational tools, as well as electronic technology(e.g., video, audio, computers, etc.)
• Ability to work as part of a team.
• Ability and willingness to collaborate with diverse audiences and maintain cultural sensitivity.
• To meet travel requirements associated with this position.
• Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.

• Associate degree and at least 2 years of relevant experience in administrative, clerical, reception, or related field.
• Knowledge of Cornell Cooperative Extensions mission and programs.
• Knowledge of 4H’s mission and positive youth development programming.
• Experience with website maintenance and development.

• Perform a substantial amount of limited complexity tasks to support the administration of the 4H program, as assigned.
• Coordinate meetings and appointments.
• Perform general typing/word processing of correspondence, forms, reports, letters, and brochures.
• Enter data in various computer programs or into online forms/system.
• Prepare noncomplex reports from records.
• Assist with the preparation, proofreading, distribution, and mailing or emailing documents.
• Maintain and organize various social media platforms.
• Maintain program area files and information in accordance with record retention guidelines.
• Effectively utilize software programs to perform routine data collection and compilation.
• Prepare and send e-mail reminders to 4H participants regarding upcoming events, deadlines, required documentation and/or information, and other pertinent information.
• Assist with handling correspondence, contracts and cross project duties, including but not limited to preparing vouchers for finance department, correspondence between vendors, press releases, committee/other meeting setups, etc.
• Assistant program financial management by accepting payments, providing receipts, maintaining program payment records, and turning funds over to the finance manager according to established policies and procedures.
• Assist with preparation of grants, project plans, financial claims, and other documents and reports.
• Process and maintain enrollment and special event/program registrations ensuring accuracy, security, and confidentiality of all data and information.
• Assistant conducting background and other required screenings. Ensure that program and participant data records are maintained, organized, and stored to comply with archival requirements according to established policies and procedures, ensuring accuracy, security, and confidentiality of all data and information.
• Assist 4H program staff in the coordination of scheduling rooms/facilities for meetings and events including refreshments, set up, conferencing, clean up, etc.
• Maintain and update CCE Delaware County website and social media with general 4H related content.
• Assist with Delaware County fair duties to include but not limited to corresponding with members and fair superintendents, ordering supplies, updating the fair book and posting it on the website, printing show books, used building an animal judge letters and correspondence, printing 4H fair passes, livestock auction program, working with their secretary re: computer programs, program troubleshooting and fair end results and checks.
• Complete other tasks as assigned.

• In cooperation with Team Leader and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
• Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
• Maintain regular and predictable attendance and punctuality.

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
• Manage effective emergency/crisis response to issues and communicate to applicable Association staff as needed.
• Secure necessary operating permits for 4-H Camp Shankitunk from agencies including the NYS Department of Health.
• Meet quality standards of and maintain accreditation from the American Camp Association.
• Monitor policies and practices that reduce risk and promote health and safety for campers and camp staff at 4-H Camp Shankitunk.
• Assist Executive Director with maintaining external relationships with insurer; local police, fire, and emergency medical units; inspectors and compliance officers on issues of health and safety.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Delaware County policies, procedures, and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
• Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials, and the general public in a professional manner.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
• At all times act in a professional customer service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive, and receptive manner.

Association Admin Asst I 007 Hourly Contract College Nancy Grotevant