Sample Coordinator

Job Overview:

• The Quality Control Lab Samples Coordinator is responsible for managing the intake, tracking, preparation, and organization of samples in the flavors and beverages quality control laboratory.
• This position ensures that all raw materials, in-process samples, and finished product samples are properly received, documented, and distributed for testing.
• The coordinator will also be responsible for maintaining sample inventory, managing the sample request process, and ensuring that all activities comply with internal quality standards and external regulatory requirements.

Key Responsibilities:

• Oversee the receipt and documentation of raw materials, in-process, and finished product samples in the quality control laboratory.
• Maintain an organized inventory of all laboratory samples and ensure proper storage conditions based on type, requirements, and regulatory guidelines.
• Track the flow of samples from receipt to testing, ensuring that sample identification, labeling, and documentation are accurate and up to date.
• Coordinate the preparation and allocation of samples for testing based on production schedules, quality control priorities, and client requirements.
• Sample Documentation & Record Keeping
• Maintain accurate records of sample intake, storage, analysis, and testing results in compliance with company procedures and regulatory standards.
• Generate sample-related reports as required by internal teams, management, or regulatory agencies.
• Ensure that sample data is entered into the lab information management system (LIMS) or equivalent software in a timely and accurate manner.

Education:

A high school diploma or equivalent is required.

Bachelor's degree in a relevant field (e.g., Food Science, Chemistry, or related discipline) is a plus.

Experience:

• Minimum of 2 years of experience in a laboratory, quality control, or related field.
• Experience in managing samples in a flavors, beverages, or food production environment is highly desirable.
• Familiarity with laboratory information management systems (LIMS) or similar systems is a plus.