Accounts Payable Clerk

Responsible to: Office Manager

Status: Part-Time, Hourly

General Position Overview: This part-time role has responsibility for Accounts Payable (AP), Accounts Payable Aging, Vendor and Purchase Order processing and maintenance, along with providing job costing and reconciliation assistance. The position requires attention to detail, complex calculations, and accurate record keeping. Success in this position requires the demonstration of continuous effort to improve operations, streamline work processes, and the ability to work cooperatively and jointly with others. Performs additional related duties as assigned.

Essential Duties and Responsibilities:

• Performs accounting operations such as maintaining multiple account registers, various ledgers and journals ensuring transactions are accurate, consistent, and conform to procedures.
• Processes accounts payable; sets up new vendors in accounting system and related databases, sends an I.R.S. W-9 to new vendors, maintains files, and updates related records; verifies all purchase requisitions/orders have applicable approvals and costing information; matches packing slips with purchase orders and invoices.
• Issues accounts payable checks, makes copies of checks for files, matches invoices to checks, prepares checks for mailing.
• Prepares Cash Requirements report for approval and payment processing
• Issues 1099’s at calendar year end.
• Maintains current vendor paid files; reviews monthly vendor statements for accuracy of payments applied and amounts due.
• Performs data processing functions, including creating Excel spreadsheets and Word documents.
• Prepares periodic AP financial reports. Ensures accuracy of amounts owed..
• Performs some general ledger accounting functions, (journal entries, postings, reports etc.).

Qualifications:

• Maintain confidentiality when handling discrete and sensitive information.
• Communicate effectively, both orally and in writing, with customers, employees and the public in face-to-face, one-on-one settings, group settings, or when using a telephone.
• Understand and follow verbal and written instructions.
• Maintain a positive, professional, productive attitude and work ethic.
• Ability to use independent judgment in the exercise of daily responsibilities.
• Ability to work effectively under deadlines, handling diverse schedules and prioritizing work.
• Ability to maintain detailed and accurate records.
• Ability to analyze and evaluate administrative needs, identify problems, and develop feasible solutions.
• Ability to use personal computer with strong command of Microsoft Word, Excel, QuickBooks, database, and Outlook skills.

Benefits and Compensation:

• Compensation adjustments will be considered each year upon completion of employee’s annual review.
• Vacation, sick time, paid holidays and other benefits are described and detailed in the CMI Employee Handbook.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 per week

Benefits:

• Paid sick time
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $22 - $25