What are the responsibilities and job description for the Accounts Payable Supervisor position at Cornerstone Systems, Inc.?
About Cornerstone Systems
Established in 1997, Cornerstone Systems has emerged as a premier transportation company in the United States. As an employee-owned and operated organization, we specialize in providing comprehensive transportation and logistics solutions nationwide. Our services include intermodal transportation, railcar consolidation, truck brokerage, container drayage, LTL, warehousing, and more. With a presence across the country and service coverage extending throughout North America, Cornerstone Systems is committed to delivering Rock Solid Transportation Solutions to our valued clients. Join us and become part of an award-winning company dedicated to delivering excellence.
Job Summary
Job Summary
Cornerstone Systems is seeking an Account Payable Supervisor for our Headquarters office in Memphis, TN. The Accounts Payable Supervisor supervises a team of Accounts Payable associates in the goal of keeping Cornerstone vendor accounts current and in good standing. The Supervisor will be expected to work in conjunction with the Controller to lead the A/P team through all aspects of the payables process, from invoice receipt through payment and ultimately to account reconciliation, ensuring vendors receive accurate payments according to the contracted payment terms. The Supervisor, in conjunction with the Controller, is responsible for setting productivity targets for A/P associates, and taking action should performance fall below target. The Supervisor will also ensure the team’s compliance with financial controls and fraud mitigation processes around the disbursement of funds. The below is intended to describe the general content of and requirements for the performance of this job and is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Primary Duties and Responsibilities
- Assist the Corporate Controller by supervising all Accounts Payable activities and associates to ensure vendors are paid accurately and timely and all Cornerstone vendor accounts are current and in good standing
- Supervise that the A/P team is handling necessary volume of invoices by setting clear invoice processing targets for A/P administrators and monitoring and addressing daily progress against said targets
- Ensures invoice queues are cleared out, and will step in to process invoices as needed
- Manage the company’s Quick Pay program
- Establish and maintain key performance indicators (KPIs) for A/P team and review with Corporate Controller on a recurring basis so leadership is aware of team performance
- Ensure all vendor payment terms are known and met, and vendors are paid accurately and timely
- Own the A/P email inbox, and research vendor questions and respond promptly to resolve any outstanding items
- Protect the company from payment fraud by ensuring A/P associates comply with anti-fraud controls and processes
- Initiate daily ACH payments
- Supervise check runs
- Be an expert on all Cornerstone payment processes and systems (check runs, ACH, wires, etc…) and work with IT to resolve immediately any technical issues that put the payment process at risk
- Interact with internal departments to resolve issues and verify payable questions
- Promote and display Cornerstones Core Values: Integrity, Honesty, Respect, Loyalty, Never Satisfied
- Regular and reliable onsite attendance expected
- Other work-related duties as assigned by supervisor/manager
Minimum Knowledge, Abilities, and Skills Required
- Minimum High School diploma
- 5 years of related work experience, including 3 years of supervisory experience
- Effective oral and written communication skills
- Expert understanding of accounts payable principles and terminology
- Excellent customer service and interpersonal skills
- Proficient in Microsoft Office Suite
- Transportation or logistics industry experience preferred, but not required
