What are the responsibilities and job description for the Human Resources Assistant position at Corning Community College, NY?

Salary : $44,937.00 - $49,430.00 Annually

Location : Corning, NY | Main Campus

Job Type : Full-Time

Job Number : 301

Department : Human Resources

Opening Date : 03 / 07 / 2025

Description

When you join the SUNY Corning Community College (CCC) team, you are helping to positively transform the lives of our students, their families and our communities.

We are a premier two-year College, offering degree programs, certificates, and continuing education classes. We promote intellectual and personal growth through individualized education, inspire innovation to meet the educational and workforce needs of the community and leverage a variety of partnerships to help our students and community succeed. Pending CCC Regional Board of Trustees approval, we are seeking a Human Resources Assistant who will be responsible to provide administrative / secretarial support in the areas of HR office coordination, transactions, records, announcements, event planning and customer service.

Occasional meetings at different CCC locations and in the community may be required; travel to conferences and / or recruiting events may be required. Prolonged time sitting / standing working with computers and monitors, ability to walk / move across campus including walking up and down stairs, ability to lift up to 20 pounds (occasionally may be more), repeated motions may include keyboard typing. Typical office and indoor building environments, occasional outdoor activity may be required.

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The summary is intended to describe the general nature and level of work and is not intended to be a comprehensive list of duties and responsibilities.

SUNY CCC embraces diversity and values an inclusive culture where every person is able to succeed to their full potential. If you require an accommodation for the recruiting process, please contact or 607.962.9229.

Essential Functions

Human Resources Department Support (30%)

Provide high level administrative support to Executive Director of Human Resources and HR staff
Assist with confidential and sensitive personnel matters and information with appropriate discretion, including data / search requests, calendaring, reporting, and meeting agendas
Maintain accurate and up-to-date HR-related employment files, records and documentation per the College records retention policy
Process new hire and separation paperwork for employees (including full time, part time, seasonal, faculty, adjunct, union, and student employees)
Assist with retrieving records from both paper and electronic files as needed, i.e. to assist with FOIL requests, legal proceedings, reporting, etc.
Assist with RBOT HR Committee Board reports, including dashboard reporting
Perform periodic audits of HR Files and records to ensure that all required documents are collected and filed appropriately

Human Resources Transactions (50%)

Enter / update payroll and personnel-related data into Banner (i.e. employee jobs, new employees, separations, salary changes, promotions, etc.)

Transact employment requests accurately and in a timely manner

Faculty Load and Compensation (FLAC) processing

Assist supervisors and employees with HR requests & transactions, troubleshoot where needed

Ensure transactions are timely, accurate and complete

Work closely with all other departments to ensure HR transactions accurately effect pay and other reporting

Attend trainings and review documentation on how to efficiently process transactions in the variety of systems of HR.

Maintain process instructions for all job duties and update as needed

Track required Compliance Training and report to Executive Director of HR for appropriate follow-up

Civil Service records processing

Working with appropriate managers on union probationary reviews

Customer Service (5%)

Provide excellent customer service to employees, students, and guests of the college, referring people to the right destination and / or ensuring people's questions / concerns are addressed

Act as liaison between HR Department and external benefit providers and vendors as directed

Provide answers to general inquiries and share available information

Post general announcements to employees from the HR office based on the calendar of annual events, benefit meetings, and notices

Office Coordination (15%)

Coordinate HR event planning such as open enrollment periods, Baron's BBQ, new employee orientation, and supervisor training

Assists with HR activity such as, though not limited to, tracking routine deadlines and service-related transactions, i.e. longevity awards, PGA-eligibility, vacation cash out process and credit / non-credit tuition assistance

Process Executive Director's credit card, expense and travel reports, purchasing requests, business cards, name tags and HR-related invoices

Inventory office supplies, order as needed; purchase routine HR service contracts

Support the Executive Director of HR on routine tracking of information and reporting, i.e. board agenda preparation, collection of performance reviews, etc.

Hire and oversee student employee for the HR office

Participate in College employee training, meetings, and / or events

Perform other related duties as assigned

Required Knowledge, Skills, and Abilities

Ability to maintain the utmost confidentiality in all Department matters at all times

Excellent interpersonal, organizational, and written / oral communication skills

Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

Proficient with or the ability to quickly learn human resources information systems, such as Banner by Ellucian

Ability to interact effectively with diverse populations

Computer literate, with proficiency in standard office software products

Must be a self-starter and able to work independently

Demonstrates commitment to accomplishing work in an ethical, efficient, and cost-effective manner

Ability to effectively convey information verbally and in writing, demonstrate effective listening skills, and display respect for and openness to other people's ideas and thoughts

Ability to accept changes to job requirements, policies, workload, etc., as well as learn new methods, procedures, or techniques resulting from change with the ability to clearly approach problems and find solutions

Demonstrates support for the College's goal of becoming a more diverse, inclusive, and culturally aware community and practicing anti-racist / biased behaviors

Minimum Qualifications

Associate's Degree with administrative / secretarial experience, preferably in a Human Resources setting OR higher education.

Preferred Qualification :

Bachelor's degree in business administration, industrial and labor relations, or related field, at least two years of administrative experience, preferably in a Human Resources setting or higher education, or

An equivalent combination of education and experience

Starting pay for the successful applicant is dependent on a variety of job-related factors, including, but not limited to relevant experience, education, market demands, and training.

A career at Corning Community College comes with great perks!

Corning Community College is located in the beautiful Finger Lakes region of New York State. It offers an extensive, yet affordable range of educational, cultural, and social opportunities to a diverse population of more than 5,000 full and part-time students. A member of the SUNY system, CCC is widely known for its commitment to excellence in teaching and student development.

EMPLOYEE BENEFITS

In addition to the excellent benefits described below, CCC has numerous committees, organizations, and social events on campus in which all employees are encouraged to participate. Please contact Human Resources at 607-962-9229 for further information on any of these employee benefit programs.

In accordance with the CCC's personnel policies and / or applicable collective bargaining agreement, regular full-time employees are eligible to receive discretionary employee benefits offered by the college. Temporary employees who work on a full-time basis for a minimum of one (1) semester (or five months) will also be eligible to participate. Full-Time employment is defined by the college is working 37.5-40 hours per week / for Faculty Teaching 15 credit hours per semester. The college offers the following benefit programs :

Health Insurance

Traditional Blue Cross Blue Shield indemnity plan,

Blue PPO

High Deductible Health Plan with Employer Funded Health Savings Account

Flexible Spending Accounts

Medical Care

Dependent Care

Voluntary Benefits

Dental Coverage

Vision Coverage

Retirement Plans

Three plans are available : NYS Employees' Retirement Plan (ERS), NYS Teachers' Retirement Plan (TRS), SUNY Optional Retirement Program (TIAA CREF / Voya / Corbridge and Fidelity funding vehicles)

Eligibility for a particular plan(s) varies according to the job classification

Tax Deferred Plan

NYS Deferred Compensation Plan

Group Term Life Insurance

Basic and accidental death & dismemberment coverage ($20,000 each) is provided, at no cost, to employees

Supplemental coverage equal to 1.5 or 2 times annual rate of pay is available as an additional employee expense

Dependent coverage ($10K for spouse; $5K / dependent child) is available as an additional employee expense

Travel Accident Insurance

100K of coverage provided, at no expense, to employees

Long Term Disability

Provided, at no cost, to employees after 1 year of service.

Paid Leave (accrual rates vary according to job classification)

Vacation (non-academic employees only)

Sick Leave

Personal Leave

Holidays (non-academic employees only)

Bereavement

Employee Assistance Program

Employee / Dependent Tuition Benefit (CCC only)

Sabbatical / Professional Development Leave

Federal Public Service Loan Forgiveness Program

Salary : $44,937 - $49,430

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