Sales Operations Coordinator

Corporate Coffee Systems, headquartered in Westbury, Long Island NY is a leading New York metropolitan coffee, refreshment and breakroom supplier providing a world-class product line and Micro-Market technologies to bring that coffee-house feeling to its clients in the tri-state area. We specialize in a full line of name brand refreshment products and business supplies that our clients can trust.

CCS seeks a Sales Operations Coordinator to provide vital administrative support to our sales team. This role will report directly to the CEO and play an essential part in ensuring smooth operations and process adherence across the sales department. You'll coordinate schedules, maintain records, and optimize workflows to help the team operate more efficiently.

Key Responsibilities:

· Provide comprehensive administrative support to the sales team, including scheduling meetings, coordinating travel, and managing calendars.

· Update and maintain sales records and reports in CRM systems (HubSpot preferred).

· Assist with order processing, billing, and documentation, ensuring accuracy and compliance.

· Facilitate the completion and submission of sales-related forms.

· Collaborate with internal teams to streamline processes and improve efficiency.

· Act as a liaison between sales, marketing, clients, and vendors, ensuring smooth communication.

· Prepare and distribute sales reports, presentations, and performance metrics.

· Support the execution of sales initiatives and process improvements.

· Provide professional client service when interacting with clients, partners, and vendors.

What We’re Looking For:

· Strong organizational and administrative skills with a keen attention to detail.

· Excellent communication and interpersonal skills.

· The ability to manage multiple tasks and prioritize efficiently.

· Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and HubSpot (preferred).

· A problem-solving mindset and the ability to improve processes.

· Professional, customer-service-oriented demeanor when interacting with clients and internal teams.

Requirements:

· High school diploma required, associate’s or bachelor’s degree in business or a related field preferred.

· 3-5 years of experience in Executive Administrative Support a MUST.

· Self-motivated, willing to learn and understand our products, their functionality, and usage.

· Hours are Monday – Friday, 8:30am – 5:00pm

Location:
This position is based in Nassau County, with the flexibility to travel to our New York City office as needed.

At Corporate Coffee Systems, we believe in inclusivity. Everyone is welcome here, no matter who you are or where you're from! We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under applicable State or Federal laws and regulations. EOE. No Agencies or phone calls please.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $55,000