Administrative Assistant/Receptionist/Accounting Assistant

Education/Training: High School diploma or college degree, Secretarial or Accounting equiv. preferred. Advanced Training in Microsoft Office products a must.

Experience/Background/Knowledge: 3-5 years' general secretarial /accounting background. Background should include word processing; document control, accounting, preparation of spreadsheets, graphs and charts; presentation materials.

Skills: Microsoft Office, Word, Excel, Power Point, QuickBooks, Gmail, excellent spelling and grammar; good phone skills; organized; sets priorities; meets deadlines; able to multi-task; carefully proofs own work; type 60 – 65 words per minute.

Appearance/Personality: Professional, upbeat, energetic, takes initiative, dependable, takes pride in work, team player

Physical Requirements/Working Conditions:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit for long period of time and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms; stoop, kneel and crouch. Employee is required to write and must have legible handwriting. Employee must be able to see and read/edit fine and low-contrast print. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; or this job description is subject to change at any time.

RESPONSIBILITIES: Provide receptionist, clerical, data entry, secretarial, accounting and administrative support as required to entire staff.

DUTIES (include but not limited to):

• Main person responsible for answering the phone system.

· Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. Responsible for logging in all visitors to the office.

· Responsible for all investigators’ reports, letters and Memos of Observation reports.

· Daily post office duties, afternoon and evening drop

· Update client list as necessary to maintain current client information, potential clients, and inactive client status.

· Responsible for maintaining customer files and maintain billing files.

· Keep all filing for Pre-employment & Tenant Screening up to date.

· Get money orders for pre-employment screening orders.

· Adding/Updating new user information in screening software

· Ensure that all client service agreements are up to date and noted in screening software and filed with client information.

· Check new client setup processes in pre-employment software

· Responsible for, Pre-employment & Tenant Screening, entering orders, checking status, handling client calls, checking and updating client completion addresses as necessary to ensure appropriate delivery to results.

· Responsible for processing new credit client paperwork, researching information and performing onsite visits at client location to vet for credit setup.

· Entering Account Payable invoices into Accounting Software (QuickBooks)

· Responsible for deposit copies and deposit slip write-up. Give to President for review and they will deposit.

· Backup for client case entry into Pre-employment software.

· Creating client billing spread sheets as needed.

· Create internal billing spreadsheet for monthly billings.

· Responsible for sending Accounts Receivable statements and collection calls

· Entering new orders for clients as needed.

· Responsible for password resets in Pre-employment software & assisting clients with login as needed.

· Assist in company projects such as creating new documents, postcards and other company projects as directed by the supervisor.

· Maintain a working knowledge of required job duties of other staff members to enable you to effectively fill in for absent office personnel as needed.

Other: Perform other duties as required.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Criminal Research: 3 years (Required)
• QuickBooks: 3 years (Required)
• administrative assistant: 5 years (Required)
• Data Entry: 5 years (Required)

Work Location: In person

Salary : $19 - $20