Procurement Buyer

Job Description

Job Description

Buyer – Job Description

Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.

1. Responsible for reviewing and analyzing purchase requisitions

2. Investigates and develops sources of supply

3. Evaluates requisitions and initiates bidding process within assigned product lines

4. Reviews quotes for appropriateness, timeliness and cost

5. Prepares and issues Request for Quotes, Sole Source / Sole Brand and / or Requests for

Information

6. Interprets purchasing policies and procedures to departments and vendors

7. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract

awards

8. Prepares contract amendments for public notices, contract assessments and renewal

documents and written materials

9. Assists with monitoring vendor and supplier performance for compliance with contract

requirements

10. Maintains manual and electronic documents, files, and records

11. Performs purchase order close-out and expedites open and / or blanket purchase orders

12. Assists in resolving billing issues associated with open purchase orders and coordinates

resolution of purchase order payment issues with Accounts Payable

13. Verifies item descriptions and amounts in bids and contracts

14. Monitors customer satisfaction of goods and services received for purpose of resolving

outstanding issues and improving quality of services

Educational Requirements

Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and / or experience

Required Experience

Two (2) years of related work experience

Additional Preferred Qualifications

GCPA certification from the State of Georgia Department of Administrative preferred

Preferred Educational Qualifications

Bachelor's degree from an accredited institution of higher education in Business, Accounting, Finance or related field

Preferred Experience

Previous experience in supply chain, materials management and / or purchasing preferred

ABILITIES

Ability to sources and identify vendors Able to respond to vendor / supplier inquiries and / or questions in a courteous and informative manner Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

Knowledge of BOR / USG policy requirements and regulations

SKILLS

Strong financial and fiscal accountability Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette

I look forward to speaking with you!

Thank you,