What are the responsibilities and job description for the Administrative Assistant I to Counselors position at Corpus Christi Independent School District?
QUALIFICATIONS :
Education / Certification Required :
High School graduate or equivalent
Experience Required :
One-year relatedwork experience in office setting
Technology Proficiency : Level 2 (applied use of)
Computer operation
Software productivity tools
Email
Printers
Job-related financial and student managment systems
Electronic file management
District Acceptable Use of Policy and technology Ethics / Etiquette
Special Knowledge / Skills :
Possess organizational and time management skills
Ability to relate well to others
Ability to handle multiple priorities effectively, works under pressure, and meet deadlines
Maintains confidentiality
FUNCTION :
Under the supervision of the Counselors, the Administrative Assistant I to Counselors assists with various administrative tasks and performs the necessary clerical duties associated with efficiently operating the Campus Counseling Department.
MAJOR RESPONSIBILITIES & REQUIREMENTS :
Maintaining accurate records in student cumulative folders
Keeps each folder up to date with new information, as it becomes available
Assists teachers and other authorized personnel in the use of cumulative folders
Assists in registration of new students and ensures TREX records for new students are filed correctly in the student's cumulative folder
Assist in the promotion of positive community relations through effective email and pohne communications with parents, teachers, administrators, and other district personnel.
Always maintain confidentiality of information
Meet all timelines as determined by the district
Performs general clerical duties utilizing computer, printer, and other office devices.
Answer telephone calls, relay messages, answer questions according to approved procedures
Compiles information for records, reports, and analyses
Runs and generates reports, assists in gathering and organizing data and organize teacher and parent input information, and performs other clerical duties associated with the special education referral process
Sets up appointments with parents and counselors
Perform other duties as assigned by supervisor to include cross training, as necessary
Working Conditions :
Ability to receive and share information and / or instruction from internal / external customers through spoken expression
Ability to manipulate tools / equipment / keyboards
Ability to perform work while standing and / or walking for extended periods, up to eight (8) hours a day
Ability to see detailed information, naturally or with correction
Term of Employment :
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills, that may be required.
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