Payroll Accountant 2

Position Summary

The Payroll Accountant 2 assists in the preparation of complete and accurate financial records and statistical reports related to payroll and month-end bank reconciliations and cash management tasks. The Payroll Accountant 2 will be responsible for supporting payroll-related functions such as verifying payroll data and assisting with bi-weekly and off cycle payroll processing to ensure information is complete and accurate. This position will need to be knowledgeable in changing laws related to payroll to assist employees with questions related to time entry and pay checks. The Payroll Accountant 2 will perform reconciliations with accounting and human resources/benefits as directed. The Payroll Accountant 2 will have the opportunity to review and analyze processes to make strategic recommendations to increase efficiency and accuracy.

Primary Position Responsibilities

• Audits weekly timesheets and other payroll data entries for compliance with law and company policy.
• Assists with the oversight of weekly payroll workflow to ensure a high standard of accuracy and customer service.
• Perform daily payroll operations including maintaining employee documents and corresponding with employees.
• Enters miscellaneous adjustments each payroll as needed.
• Prepare and import benefits, deductions, and other payroll related information from third party systems into the payroll software.
• Oversee garnishment and other deductions through various state websites.
• Assists supervisory level positions with modifications to timesheet.
• Approves/Rejects employee changes submitted in the financial software.
• Function as liaison for payroll department to answer questions regarding pay checks, direct deposits, W-2s or any other common payroll questions.
• Oversee benefit deduction changes and ensure 401(k) changes are updated accordingly.
• Assists the payroll team in the preparation and processing of payroll to include the groundwork of general ledger entries for taxes, deductions, and wages.
• Assists in reviewing tax returns and tax deposits prepared by third-party processor.
• Assists in preparing payroll correspondence to internal and external parties.
• Assist with testing for reoccurring updates in financial software.
• Assist with concise data entry related to payroll statistical data.
• Perform other treasury duties and special projects as directed.
• Reconciles bank accounts for multiple entities at the end of each month.
• Assists with reviewing and analyzing outstanding banking activity for all forms of payments and disbursements.
• Assists other areas involved in problem solving cash issues related to member payments or cash reconciliation.
• Input ACH payments for miscellaneous receivables invoices at the bank.
• Assist with general ledger reconciliation and ensure compliance with accounting standards.
• Assists with setup of new banks for employees and AP within financial software.
• Prepare and post journal entries to the general ledger as needed.
• Reconciliations of Insurance for Employee and Employer costs monthly.
• Conduct account analysis to identify discrepancies and resolve issues.
• Assist Payroll/Cash Management Supervisor in invoicing retiree benefits and miscellaneous employee invoices.
• Complies with established CoServ safety and operating rules, procedures and guidelines including reporting unsafe practices to a supervisor.
• Complies with established CoServ Information Security Handbook, policies, procedures, and guidelines including reporting suspected information security incidents to Tech Support.

Secondary Position Responsibilities

• Receives training as directed by the Payroll Accounting Supervisor
• Performs other duties and activities as directed.

Supervisory Responsibilities

• None

Position Requirements

Experience, Education and Certifications Required

• High School Diploma or G.E.D equivalency.
• Associates degree in accounting or finance or equivalent accounting experience.
• 3-5 years payroll or general ledger accounting experience

Experience, Education and Certifications Preferred

• Bachelors or associates degree in accounting or finance.
• Payroll Certification (FPC) APA or equivalent Human Resources certification

Skills and Abilities Required

• Skilled in the areas of Microsoft office including Excel, Word, and PowerPoint.
• Knowledge of PC Software and spreadsheet applications required.
• Ability to use basic office equipment (10-key, computer, etc.) required.
• Ability to communicate with other departments.
• Must be timely, dependable, detail-oriented, and able to be trusted with confidential payroll information.

Skills and Abilities Preferred

• Prior experience with NISC ERP
• Prior experience with WEBI XI Business Intelligence Software

Physical Requirements

• Operates office equipment such as a computer, telephone, fax machine, copier, etc.
• Indoor, office environment.
• Ability to lift a minimum of 25 pounds.
• Ability to drive occasionally as needed.
• Ability to sit for long periods of time.
• Requires frequent sitting, standing, walking, bending, and reaching.
• Works extended hours as needed.

Other Requirements

• Must have and maintain a valid Texas driver's license.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)