Payroll Technician

The Cosumnes Community Services District ("District") is seeking to hire a full-time Payroll Technician in the Administrative Services - Finance Department to join our team.

Position Description
Under general supervision, the Payroll Technician performs a variety of specialized payroll accounting duties to pay employees accurately and timely; prepares and maintains a variety of automated and manual records and reports related to the payroll function; provides consultation concerning payroll processes, policies, and procedures.

The Payroll Technician is responsible for independently performing technical duties in support of District-wide payroll processing. The incumbent is responsible for ensuring the accurate calculation of wages, tax withholdings, deductions and the application of applicable union agreements governing the processing of District payroll.

Salary Information
The salary range for the Payroll Technician classification is between $27.19 - $34.70 hourly. The District typically appoints new employees at step 1 of the salary range. Consideration for an appointment higher than step 1 will be based on experience, education, or the need for unique skills or knowledge and shall be no more than mid-point of the salary range.Note: The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.

• Processes and calculates a variety of payroll transactions, overtime hours, incentive and/or premium pay, retroactive pay, wage garnishments, workers' compensation claims, and final paychecks, ensuring accuracy and compliance with applicable policies and agreements.
• Maintains and updates payroll records, including voluntary and mandatory deductions, tax withholdings, and benefit contributions.
• Prepares payroll-related reports to meet external reporting requirements, such as federal and state quarterly tax returns, employee W-2 tax statements, CalPERS retirement contributions, benefits contributions, and other payroll deduction reports.
• Ensures timely and accurate entry of payroll-related employee data, including tax status, various deductions, and other payroll adjustments; investigates and resolves discrepancies.
• Inputs and verifies payroll data including, but not limited to, employee earnings, deductions, and benefit contributions; assists with open enrollment changes.
• Records and processes leave-related data, including vacation, sick leave, holiday pay, and other applicable leave accruals or adjustments.
• Prepares and processes payroll transactions related to CalPERS, including retirement contributions and retiree healthcare reimbursement.
• Responds to internal and external inquiries related to payroll, compensation, leaves, claims, retirement contributions, tax withholding, and MOU interpretations.
• Reviews reconciles, and processes payroll-related invoices and payments on a semi-monthly or monthly basis.
• Collaborates with Human Resources for onboarding and offboarding processes and functions, including processing final pay and benefit adjustments.
• Performs other related duties as assigned.

Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirement may be modified or waived at the sole discretion of the General Manager. At least one of the education or experience requirements must be met; however, both requirements cannot be modified or waived. A typical way to obtain the knowledge and skills would be:

Education and Training:
• Possession of High School Diploma or equivalent.

Experience:
• One (1) year of experience preparing, calculating and maintaining employee payroll records or financial records keeping.

Knowledge of:

• Applicable federal, state, and local laws, and regulations pertaining to payroll administration.
• Methods and practices used in financial and statistical work.
• Principles and practices of records management.
• Report writing techniques.
• Modern office procedures, practices, and equipment.
• Financial and statistical record-keeping techniques.
• Applicable laws, codes, regulations, policies and procedures.
• Communicate effectively orally and in writing using all communication mediums.
• Use tact, initiative, prudence, and independent judgment with general policy, procedural, and legal guidelines.
• Understand and follow oral and written directions.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Ability to:

• Prepare and maintain accurate financial and statistical records and reports.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, FLSA exemptions, policies, and procedures of accounting, payroll processing, employee record-keeping functions, basic employee benefits processes, and Union Memoranda of Understanding.
• Exercise independent judgment and initiative.
• Perform mathematical calculations.
• Reconcile figures.
• Follow written and oral instructions.
• Meet strict deadlines with frequent interruptions.
• Work effectively with people, resolve conflicts, and maintain confidentiality.
• Communicate effectively, both orally and in writing.
• Maintain accurate records.
• Establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public.
• Provide effective customer service

Physical Requirements:

• Mobility: frequent use of keyboard; frequent sitting at a desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling, or lifting up to twenty (20) pounds.
• Vision: constant use of overall vision; frequent computer use; occasional color and depth vision.
• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching; frequent operation of office equipment and instruments.
• Hearing/Talking: frequent hearing and talking in person and on the phone.
• Emotional/Psychological: frequent decision-making and concentration, frequent public and/or coworker contact; occasionally works alone.
• Driving: ability to use fine and gross motor coordination for driving.

 
Typical Working Conditions
Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather. Incumbents may be exposed to noise, moisture, dust, vibrations, heat, and cold. Work may require weekend hours during special projects and overtime as needed. In designated positions, work may require travel to and from off-site locations throughout the District.THE PROCESS:

Application Review (Pass/Fail): All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.

• Supplemental Questions: The supplemental questions are considered a part of the application process. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as a part of the supplemental screening.
• Supplemental Screening: The district will review the responses to the supplemental questions of all candidates meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.
• When writing job-related responses to supplemental questions in the supplemental questionnaire, please be succinct and brief in your answers.

Notification: Candidates will be notified of their status after completing the first interview phase.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.


Benefits For Full-Time Employees: 

• Full-time employees receive generous medical, dental, life, disability, and vision benefits.
• The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a "classic member" will receive a retirement formula of 2% at 55.
• All employees of the District participate in the Medicare portion of Social Security.
• Full-time employees receive generous vacation, holiday, and sick leave allowances.

RIGHT-TO-WORK VERIFICATION
Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.

Salary : $27 - $35