Payroll/HR Coordinator

The primary purpose of your job position is to ensure accurate entry of all payroll related data and timely processing of the company’s multi state and multiple payrolls, coordinate Human Resource services, benefits coordination and tracking, Worker's Compensation tracking, Onboarding and Orientation.

This position may have supervisor responsibilities for a HR Assistant.

Compensation DOE

• Supports organizational goals and values. • Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. • Must uphold strict confidentiality, be team oriented and a results-oriented self-starter. • Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility. • Maintains Knowledge of legal requirements and government reporting regulation affecting human resource functions and ensures policies, procedures and reporting are complaint. • Assists with recruitment and on-boarding of new employees. This will include candidate screening interviews and scheduling. • Assist in data entry of required information • Gathers information and prepares reports on various human resources topics as needed. • Prepares or updates employment records related to hiring transferring promoting and terminating. • Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. • Works with the Risk Manager as needed on complex HR/WC cases • Ensure that in-services are scheduled timely and posted in designated areas. • Maintain current records of orientation and in-service attendance for each employee. • Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed. • Document and/or coordinate all required Fire/Internal Disaster drills • Be courteous, considerate and cooperative when communicating with all facility personnel, residents and public. • Promote and maintain good public relations on behalf of the facility. • Advertise for available positions for the facility, as requested. • Provides information by answering questions and requests. • Contributes to team effort by accomplishing related results as needed. • Regular attendance and dependability. • May assist with payroll duties. • Participate in facility surveys. • Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility. • Assist in recording all incidents/accidents. File in accordance with established policies and procedures. • Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator. • Other duties as assigned by the supervisor/DON/Administrator
• Manage workflow to ensure all payroll transactions are processed accurately and timely. • Process and monitor garnishment orders and other issues that impact payroll • Update payroll records by reviewing and entering changes in exemptions, insurance coverage, direct deposit, job titles and department/division transfers. • Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts. • Prepare reports by compiling data of earnings, taxes, deductions, leave, disability and nontaxable wages. • Process off cycle checks. • Prepare and process termination checks using appropriate state compliance guidelines • Enter, update and monitor sick and vacations accruals. • Process and complete verifications of employment. • Prepare payroll allocation report for the finance team. • Audit and balance payroll prior to transmission to payroll vendor. • Research and resolve payroll discrepancies • Respond to payroll questions and requests for information. • Maintain data privacy and employee confidentiality. • Contribute to team success by achieving specified metrics and team goals. • Review and verify invoices and check requests – ensure proper coding. • Enter and upload invoices into system.