Development Coordinator

Development Coordinator

FLSA Status: Exempt

Reports to: Director of Major Gifts and Stewardship

Job Summary:

Join a strong, cohesive team at Cottey College and gain valuable experience in all aspects of advancement operations while supporting the institutions mission of empowering women through education. Under the guidance of the Director of Major Gifts and Stewardship, the Development Coordinator plays a key role in ensuring smooth day-to-day operations through effective coordination and organization. Working closely with the Vice President for Institutional Advancement and other team members, this position offers an exciting opportunity to contribute meaningfully to Cotteys success while building a career in higher education.

Duties and Responsibilities:

• Open and process daily Institutional Advancement (IA) mail, including preparing deposits for the Business Office and batching gifts for entry into Jenzabar.
• Assist in the preparation and execution of departmental programs and events, including Vacation College, Vacation College Abroad, P.E.O. Visit Day, and conventions. Responsibilities include event correspondence related to Institutional Advancement.
• Prepare working papers for the Board of Trustees and take minutes for the Development Committee meetings.
• Handle requests from donors, alumnae, and P.E.O. members promptly and professionally.
• Coordinate and manage mailing projects, including stewardship initiatives, ensuring timely delivery and quality control.
• Maintain estate files, Stockard Society records, and associated Jenzabar entries, ensuring accuracy and organization.
• Serve as the primary point of contact for visitors and callers to the office, providing a welcoming and professional presence.
• Prioritize and route correspondence to appropriate team members, ensuring timely responses and follow-up.
• Manage office inventory and supply needs, ensuring the team is equipped for daily operations.
• Answer incoming calls for the College every afternoon, directing them appropriately and providing excellent customer service.
• Ensure database integrity by managing processes and workflows for the accurate and timely recording of updates.

Knowledge, Skills, and Abilities:

• Strong interpersonal skills, with the ability to meet and interact tactfully and courteously with the public, addressing inquiries both in person and via telephone.
• Comprehensive knowledge of modern office methods and procedures, including telephone communication, filing, and record-keeping systems.
• Proficient in computer usage, with skills in word processing, spreadsheet creation, and database management (proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, is preferred).
• Familiarity with modern business communication standards, including the proper style and formatting for letters, memoranda, reports, and meeting minutes. Proficient writing skills.
• Demonstrated ability to establish priorities, work independently, and achieve objectives with speed and accuracy.
• Proven ability to manage multiple tasks simultaneously and adapt to changing priorities.
• Exceptional communication skills, capable of effectively engaging with individuals and groups across diverse community segments.
• Reliability and punctuality, consistently contributing as a dependable and integral member of the Institutional Advancement team.

Credentials and Experience:

• High school graduate diploma required; associate or bachelor degree preferred
• Three- five years of experience in an office setting

Note:

• This job description should not be construed to imply that these requirements are the exclusive standards of the position. The employee is expected to follow instructions and perform any other related duties, as may be required.