What are the responsibilities and job description for the Secretary IV Accounts Payable Permanent Support Staff position at Council Rock School District?
Position : Class IV Secretary-Accounts Payable, Permanent Support Staff
Location : Chancellor Center / Business Office
Available : January, 2025
Hours / Schedule : 7.5 hrs. per day / 5 days per week / 261 days per yr. (Benefit Eligible)
SUMMARY :
This individual is primarily responsible for the timely review, entry and processing of vendor payments. This individual must be able to maintain a cooperative, congenial and service-oriented atmosphere within an environment with frequent interruptions.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Completes the three-way match of purchase orders, receiving documents and invoices for accuracy and completeness.
- Enters invoices received for payment in the District's financial system.
- File and maintain paid invoice paperwork in a timely manner.
- Follows up with internal staff members regarding any outstanding purchase orders or invoices received that do not have an approved purchase order.
- Reviews and corrects account coding on purchase orders prior to payment to ensure accurate accounting.
- Processes electronic and check payments to vendors utilizing the District's financial system or other authorized payment software, including any printing of physical checks.
- Responds to vendor payment inquiries via postal, telephonic and e-mail communications.
- Other projects and tasks as assigned by the Director or Assistant Director.
QUALIFICATIONS
GENERAL REQUIREMENTS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and / or EXPERIENCE
MATHEMATICAL and TECHNOLOGICAL SKILLS :
OTHER SKILLS AND ABILITIES :
REQUIRED PAPERWORK : In order to begin employment in any PA public school, all employees are required to complete mandatory paperwork. Background employment clearances must be completed within the last year to be valid and include :
Some additional paperwork includes Arrest / Conviction Report form, PA Sexual Misconduct / Abuse Disclosure (Act 168), physician's health form and recently completed TB test.
