Assistant to the Vice President of Creative

Description

FLSA Classification: Full-Time; Exempt

The Country Music Hall of Fame® and Museum Creative Department

Museum Overview: Located in the heart of downtown Nashville, the Country Music Hall of Fame® and Museum documents and interprets the history of country music—a musical genre and culture central to the identity of the city, the state, and the nation. Accredited by the American Alliance of Museums, the museum proudly combines subject expertise, ambitious research, and preservation of an unparalleled collection with expressions of creativity in music, art, and history. The museum collects artifacts that illustrate the evolving history and traditions of country music and provides diverse learning opportunities through educational programs, publications, and exhibitions. The core exhibit follows the story of country music from its folk beginnings through its evolution as a commercial art form. Rotating exhibits examine a broad range of topics, from country classics to contemporary and emerging artists in American Currents. The museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates Historic RCA Studio B, where Elvis Presley and many others recorded.

What We Offer for Full-Time Staff: 

• Medical, Dental, Vision, Life Insurance Options
• Competitive Pay
• Paid Vacation and Sick Days
• Paid Holidays (13) and Floating Holidays (2)
• 401(K) with Up to 3% Employer Match
• Employee Assistance Program (Free Counseling and Legal Services)
• Eligibility for Public Service Student Loan Forgiveness  
• FREE 24/7 Downtown Parking and Transit Benefits
• Continuing Professional Offerings
• Complimentary Museum Admission (For Yourself, Family, and Friends)
• Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more) 
• Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
• Opportunities to Attend Exhibit Openings, Concerts and Special Events
• Employee Engagement Activities and Opportunities
• FSA and Dependent Care Options 
• Dog Friendly Work Environment
• Volunteering and Community Engagement Opportunities

Department Overview: The Creative Department is responsible for the design and production of all exhibits, advertisements, collateral support materials, web graphics (social media, website, and email) and on-property signage – from concept to delivery. Our overall goal is to perpetuate the mission of the Museum. The Creative Department interacts with nearly all other departments such as Education, Programming, Events, Development, Retail, Ticketed events, and Dining.

Position Overview: The Assistant will be responsible for supporting the Vice President of Creative in all administrative work, including (but not limited to) scheduling and calendar management, reception, VIP guest services, typing, filing, answering telephones, compiling and tracking expenses, email management, office organization and backup support for other members of the Creative Department. They will also support the project management team by running a variety of ongoing creative projects that will include the scheduling, execution, and delivery of projects – shepherding them from kickoff to completion. They will work closely with graphics designers, video editors, content creators, copywriters, and print production team members. This position requires excellent organizational skills, discretion, superior communication skills, both written and verbal, and the ability to work in a fast-paced environment. Candidates will be subject to a background check and confidentiality agreement.

Specific Duties Include: 

• Provide general administrative support, such as filing, setting up for meetings, and reordering supplies
• Draft email / letter correspondence on behalf of the Vice President of Creative Services
• Provide real-time scheduling support by booking appointments, preventing conflicts, and scheduling meetings (internal and external) on behalf of the Vice President of Creative Services
• Create agendas and generate reports and support materials as required using various software, including word processing, spreadsheets, databases, and presentation software
• Manage department budget by entering expense reports and POs 
• Assist in organizing and implementing special projects and events
• Must be able to meet deadlines in a fast-paced and quickly changing environment
• Follow up on action items to ensure deadlines are met 
• Make travel arrangements and itineraries 
• Assist in onboarding employees

Requirements

Minimum Requirements:

• Bachelor’s degree in business administration, communications, or other related sales and marketing field; or equivalent work experience
• Proficiency in Microsoft Office, Word, PowerPoint and Excel 
• Ability to multitask and prioritize
• An understanding of deadline-driven assignments
• Excellent written, verbal, and interpersonal communication skills 

Key Qualifications (Knowledge, Skills & Abilities):  

• 1 – 2 years of administrative or Project Management experience preferred 
• Superior organizational skills 
• High level of discretion
• Ability to work quickly, accurately, and efficiently 
• Ability to effectively prioritize all tasks 
• Budgeting experience
• Research and analytical skills 
• Computer proficiency
• Follow through and attention to detail
• Strong people interaction skills, professional appearance and demeanor
• A proactive approach to problem-solving with strong decision-making skills
• Ability to work independently and collaboratively with minimal direction

Note to Applicants:

The Country Music Hall of Fame® and Museum is an equal opportunity employer. We respect the varied attributes, characteristics, and perspectives that make each person unique, and we believe that fostering a culture of inclusion is essential to institutional excellence. The museum promotes an environment of respect, communication, and understanding, while actively seeking opportunities to learn about and establish practices that further facilitate equity. The museum does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, childbirth and related medical conditions), national origin, political affiliation, gender identity, sexual orientation, disability, genetic information or characteristics, age, membership in an employee organization, military or veteran status, or other non-merit factor. The Country Music Hall of Fame® and Museum does not tolerate discrimination or harassment based on any of these characteristics.

 We are a drug-free workplace and an equal opportunity employer that welcomes all qualified candidates to apply for open positions. The Country Music Hall of Fame and Museum is committed to providing a safe and secure environment for its staff and visitors. All offers of employment are subject to and contingent upon the successful completion of a background check and employment verification, including federally mandated E-verify processes, as required for position.

Due to the high volume of applications received for this position, hiring managers will only contact candidates they are interested in scheduling for an interview. Please refrain from calling to inquire about the status of your application. 

 Please upload a resume and cover letter when applying for the position.

Applications are only accepted online on our career page: https://www.countrymusichalloffame.org/careers