Support Staff IV - Public Defender

Salary : $19.36 Hourly

Location : 313 W Market Street - West Chester, PA

Job Type : Full Time, Non Exempt

Job Number : 03500

Department : Public Defender

Division : Public Defender

Opening Date : 02 / 06 / 2025

Closing Date : Continuous

Weekly Hours : 35

Shift : 8 : 30am-4 : 30pm

Summary

The SSS IV provides intermediate administrative support and clerical duties within their respective department. This person must have strong organization, computer and typing skills.

Essential Duties

• Schedule appointments, type assignment letters and various correspondence to clients after ascertaining whether and / or where they are incarcerated.
• Transcribe preliminary hearing and investigation report tapes.
• Type and file legal documents such as motions, petitions and orders directed to attorneys' judges.
• Close files, which includes assembling papers in their proper order, obtaining the last closed file, consolidating the proper files, coding files with the appropriate disposition code, and entering the closing information in the database.
• Research Karpel database and provide client information to attorneys.
• Update Karpel (Case Management System) with documents, court dates, etc
• Arraignments - process waivers of arraignments signed by clients by reviewing for accuracy and submitting to the DA's office; process the weekly arraignment list to determine which defendants are represented by the Public Defender's office, and provide this information to the First Assistant Public Defender.
• Process Bench Warrants, Extraditions and Arraignments.
• Back up to Rule Court paperwork from the Domestic Relations Department; pull appropriate defendant files and check the list; give list and appropriate defendant files to the respective attorney.
• Back up to Protection from Abuse Orders from Family Court, pull appropriate defendant files and check the list; give list and appropriate defendant files to respective attorney.
• Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
• Clerical duties (fax, copy, print, etc.) as well as ordering and maintaining supplies.
• Maintain databases, logs and spreadsheets.
• Sort and distribute incoming mail.
• Filing and indexing (locate and pull files, re-file, update and maintain records).
• Perform special projects as assigned (e.g., research, training, run errands, etc.).
• Perform other duties, tasks and office functions, as required (e.g., attend meetings, facilitate meetings, etc.).

Qualifications / Preferred Skills, Knowledge & Experience

Preferred Skills, Knowledge & Experience :

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills :

To perform this job successfully, an individual should have :

Physical Demands :

Physical demands will vary by department and may include the following :

While performing the duties of this position, the employee is frequently required to stand, walk, sit, bend at the waist, and talk or hear. Occasionally, the employee will need to reach or work with arms above shoulder height; kneel, stoop, crouch or squat; crawl; climb stairs; climb or work on a ladder; twist or rotate at the waist while working; push, lift or carry items; work with office machinery, and work with an uncommon level of noise.

The specific vision requirements listed for this position are :

Work Environment :

Other :

The County of Chester offers comprehensive benefits to our employees.

What is your highest level of education?

How many years of general office experience do you have? (general office skills involve : typing, filing, organizational and computer skills)

Required Question

Salary : $19