What are the responsibilities and job description for the Support Staff IV position at County of Chester, PA?

Salary : $19.36 Hourly

Location : 313 W Market Street - West Chester, PA

Job Type : Full Time, Non Exempt

Job Number : 03500

Department : Public Defender

Division : Public Defender

Opening Date : 02 / 06 / 2025

Closing Date : Continuous

Weekly Hours : 35

Shift : 8 : 30am-4 : 30pm

Summary

The SSS IV provides intermediate administrative support and clerical duties within their respective department. This person must have strong organization, computer and typing skills.

Criminal background check is required.

Essential Duties

Schedule appointments, type assignment letters and various correspondence to clients after ascertaining whether and / or where they are incarcerated.
Transcribe preliminary hearing and investigation report tapes.
Type and file legal documents such as motions, petitions and orders directed to attorneys' judges.
Close files, including assembling papers in their proper order; obtaining the last closed file; consolidating the proper files; coding files with the appropriate disposition code; and entering the closing information in the database.
Research Public Defender's database and provide client information to attorneys.
Process Bench Warrants, Extraditions and Arraignments.
Responsible for mail distribution, preparing trial and miscellaneous lists, handling front desk and reception area, purging files in preparation for scanning, and providing backup to other secretarial staff members.
Perform special projects as assigned
Perform other duties, tasks and office functions, as required

Qualifications / Preferred Skills, Knowledge & Experience

Qualifications / Requirements :

High School Diploma or General Education Degree (GED).

Minimum of one year of general office experience.

Intermediate skills in using a personal computer and various software packages

Excellent verbal and written communication skills.

Strong typing skills (minimum of 50 wpm).

Ability to use office machines (fax, copier, calculator, etc.).

Strong interpersonal skills.

Strong grammar and spelling skills.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to work as part of a team.

Flexibility.

Ability to interface effectively with all levels of county management.

Preferred Skills, Knowledge & Experience :

Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.

Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.

Customer service experience.

Ability to establish priorities and carry tasks to completion.

Strong ability to handle and resolve recurring problems.

Ability to multi-task.

Accurate and detail oriented.

Ability to follow office protocol.

Strong knowledge of county policies and procedures.

Ability to use common sense understanding to carry out written or verbal instructions.

General knowledge of the criminal justice system and procedures

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills :

To perform this job successfully, an individual should have :

Intermediate Microsoft Office skills

Intermediate Word skills

Intermediate Excel skills

Intermediate Access skills

Intermediate PowerPoint skills

Intermediate Outlook skills (Email and Calendar)

Intermediate Internet skills (for research purposes)

PeopleSoft Financial and / or HR skills or the ability to learn PeopleSoft

The County of Chester offers comprehensive benefits to our employees.

What is your highest level of education?

No formal Education

High School Diploma or GED

Associates Degree

Bachelors Degree

Masters Degree

Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

How many years of general office experience do you have? (general office skills involve : typing, filing, organizational and computer skills)

None

less than 1

Required Question

Salary : $19

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