PAYROLL COORDINATOR

Performs difficult administrative and technical work involving the accurate and timely processing of payroll and payroll related functions for 800 County employees. Work is performed independently and as part of a team under the general supervision of the Finance Director. Instructions are given for special assignments and projects. Researches and resolves, or recommends resolution, for a wide variety of issues or questions related to payroll and payroll-related deductions with unusual issues referred to the Finance Director.
ESSENTIAL JOB FUNCTIONS

• Responsible for the accurate and timely preparation and processing of monthly payroll for the County & Department of Human Services, including necessary review of all registers, system calculations, general ledger journals, tax reporting, and proper application of tax rates. In addition, ensures all tax levies/liens and garnishments are calculated and applied correctly per the law, calculations of pro-rated pay increases, retroactive pay, special pay for terminating employees, and benefit-related vendor disbursements.
  1. Review employee timesheets to ensure proper signature, accurate calculations, and compliance with FLSA.
  2. Researches and resolves discrepancies
  3. Generates and distributes control sheets
  4. Enters timesheet data into the payroll system, including maintaining and supporting vacation and leave tables and balances; includes multiple departments on different time schedules/cycles; and ensures that timekeeping and payroll records are maintained for legal compliance and required reporting.
• Works with Human Resources to ensure new hires, terminations, and related employee changes paperwork and action items are processed timely and accurately.

1. Reviews Masterfile
2. Confers with HR on any discrepancies, questions, etc., and updates entered in the payroll system
3. Approves updates/changes to the computer system

• Reconciles, processes, and mails all benefit account payments.
  1. Confers with HR about any discrepancies between the payroll system and invoices.
• Assists with the reconciliation of payroll-related ledger accounts; quarterly and year-end payroll closing in preparation of reporting; and applicable monthly, quarterly, and annual regulatory reporting, including W-2s.
• Provides comprehensive customer service and training to County personnel at all levels on payroll procedures and time entry/coding procedures.
• Review submissions of approved timesheets and confirm the accuracy of data transfers between the County’s payroll and timekeeping systems. 
• Assists with the annual worker’s compensation audit; participates in the County’s annual financial audit, including the preparation of various payroll and benefit-related working papers.
• Maintains a current knowledge of applicable laws/regulations; maintains an awareness of new procedures, trends, and advances in the profession; reads professional literature; attends workshops and training sessions as appropriate.
• Performs other related duties as assigned.

NON-ESSENTIAL JOB FUNCTIONS

• Maintains office petty cash fund
• Perform general/clerical tasks
• Provides assistance or backup coverage to other employees or departments as needed
• Assists the Director whenever needed

Education and Experience:
Education equivalent to an associate degree in accounting or similar field, supplemented by 3-5 years of previous experience in general accounting, payroll administration, financial reporting, office administration.

Special Qualifications:
Must possess satisfactory results of a criminal history background check.

Knowledge, Skills, and Abilities: 

• Considerable knowledge of laws, regulations, policies, and procedures pertaining to general accounting and payroll administration
• Knowledge of the policies, procedures, and activities of the County and of Finance Department
• Ability to assemble payroll reports in a concise, clear, and effective manner
• Ability to perform complex mathematical calculations, reconciliations and audits quickly and accurately.
• Ability to use independent judgment and work with little direct supervision
• Ability to operate a computer; proficiency in various software including Microsoft Office Suite, as well as other payroll and timekeeping systems
• Ability to provide the highest level of customer service
• Excellent interpersonal skills and ability to work in team environment
• Excellent organization skills with the demonstrated ability to plan and execute work effectively to successfully complete assigned tasks accurately and in a timely manner within established deadlines.
• Excellent written and verbal communication skills with the ability to interact professionally with diverse population of the general public, County employees and department staff and to establish and maintain effective working relationships.
• Ability to multi-task; professional integrity including the ability to maintain the integrity of confidential and/or time sensitive information and processes.
• Ability to read, and consistently comprehend, interpret, apply and communicate payroll related regulations, County policies and procedures, and convey payroll related information accurately.
• Sound critical thinking and problem solving skills with the ability to appropriately resolve a variety of questions and issues within established regulations, policies, guidelines, and other legal requirements and procedures.
• Ability to research issues and identify and apply appropriate solutions.
• Sound professional judgement with demonstrated ability to consider and weigh a variety of relevant factors and make accurate decisions or recommendations.
• Ability to synthesize multiple types of data and make accurate appropriate determinations and recommendations.

PHYSICAL DEMANDS
This position classifies the physical exertion requirements as moderate. Must be able to lift 12-20 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at keyboards or workstation. Must be able to communicate orally and perceive and discriminate colors or shades of color.

WORK ENVIRONMENT
Essential functions regularly performed in an office setting without exposure to adverse environmental conditions.

Disclaimer
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.

Salary : $52,605 - $69,702