What are the responsibilities and job description for the COUNTY TAX ASSESSOR - COLLECTOR - ACCOUNTING/ OFFICE MANAGER position at County of El Paso?
Minimum Experience and Education
Bachelors degree from an accredited university or college in Accounting or Finance or a related field and a minimum of five (5) years governmental accounting experience to include one (1) year public sector financial system experience, with one (1) year in a lead or supervisory capacity.
Depending on Department Assigned
Or, any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Certificates and Licenses Required (Depending on area of assignment):
Must have or obtain by date of hire Texas driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
May require Deputy Clerk deputizing; may require AOP certification;Essential Duties
Supervises, including assigning and reviewing work, training, providing input on performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel;
Motivates and works with employee to correct deficiencies;
Plans, directs, and coordinates, through subordinate-level staff, the department work plan;
Assists with managing the career development and performance of staff assigned;
Meets with management staff to identify and resolve problems;
Establishes, submits, and initials grant budgets and staffing request; and submit reconciles monthly reports to expenditures and revenues processed and received;
Analyzes and interprets financial data, identifies problem areas; recommends actions to solve problems.
Performs budget administration, including preparing budget amendments; reviewing and updating budget summaries and synopsis; and printing and reviewing the final copy;
Performs audits within the department, and travels to department locations; identifies problem areas and makes written recommendations and oversees actions to solve the problems at hand;
Generates financial policies and procedures for the office;
Creates manuals for financial procedures and functions within the department;
Oversees and maintains contracts for the office, reviews terms and conditions, and submits contracts to County Attorney and Commissioner's Court for approval;
Conducts and keeps inventory of department's equipment;
Coordinates the collection and disposition of inventory requests for the department, validates the requests for accuracy, and prepares department inventory disposition agenda items for Commissioner's Court approval;
Purchases and monitors all purchase order requisitions, including capital projects;
Participates in the annual budget;
Supervises the collection of cash bags; secures and closes the office;
Provides access to cashiers on systems for cashiering; sets up cashiers in computer systems;
Logs and monitors commissioner court meetings and any projects that require purchasing or contracts for the assigned department;
Ensures the accounting and disbursement to the Treasury of all monies collected from fees and fines from the office;
Serves as the acting manager for the other divisions in the department as necessary;
Prepares and classifies monies received; balances daily money transactions; prepares bank deposits;
Maintains necessary journals for monthly reports; performs maintenance of invoicing, accounts receivable and payable for the department;
Prepares monthly reports to internal auditors and the Treasury for all monies collected and disbursed from office;
Participates with the internal and external auditors in conducting internal audits and evaluations;
Monitors the departments daily, weekly, and monthly balancing; verifies balances to assure accuracy;
Advises office on improvements in their balancing and bookkeeping procedures;
Manages and maintains ledgers and checkbooks on general accounts and escrow, probate, civil, cash bond, and trust fund accounts;
Monitors accounts that categorically need to be escheat to the state;
Monitors and coordinates all investments and custodial accounts for minors;
Prepares correspondence on returned checks from the public;
Prepares the bi-weekly payroll report;
Maintains an A/R schedule for charge accounts;
Monitors and scans a digital image of a check into a computer, then transmits the image to the bank;
Processes, reconciles, and maintains cash bonds sent from the Sheriff's Department, which includes cutting refund checks to defendants on disposed cash bonds and or processing checks to pay for the bond forfeiture.
Prepares monthly and quarterly billings for reimbursements; approves requisitions;
Enters financial trends for departments; requests performance measures;
Processes reimbursements on contracts; maintains and updates vendor files;
Submits weekly check run program, review and distribute check registers and paid claims list;
Performs cash reconciliations of receipts and disbursements; researches outstanding balances; makes journal voucher corrections; prepares status reports;
Prepares fiscal year end capital projects statements for the annual reporting of the County's capital projects fund.
Performs payroll administration; reviews and approves time cards;
May respond to open records requests;
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and
Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;
Depending on area assigned
Assists with maintaining and updating department files;
Oversees other sections in the department as directed;
Reviews reimbursement of fees report for accuracy, and submits to agencies as directed by the law;
Reconciles investments, bank accounts, and e-filing revenue generating transactions;
Obtains signatures on forms submitted to agencies;
Works and resolves problematic areas with internal and external customers;
Drafts contract specifications;
Monitors the compliance of contract's negotiated services, restriction and guidelines;
Monitors and ensures payment has been made on contracted services;
Ensures contracts are renewed, rebid, or extended as required for the department;
Other Important Duties*
Performs such other related duties as may be assigned.
As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.
Summary of Position
The Accountant/Office Manager under general direction performs a variety of complex administrative, technical and professional work in administering and supervising. The incumbent performs professional-level accounting services for a particular County department. In addition this position is responsible to comply and ensure that all County policies, procedures and contracts are adhered to.
Knowledge of: practices and principles of government accounting; principles and practices of budget administration and/or payroll administration, and/or cashiering; budget preparation, practices and procedures; payroll and accounts receivable; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products.
Skill/Ability to: interpret and apply policies, procedures, guidelines, laws, rules and regulations; communicate effectively, both orally and in writing; complete projects on time and within budget; operate personal computer using standard Office operating software and general office equipment; make mathematical computations; prepare clear, concise and comprehensive written reports, and staff studies; schedule, supervise, train and evaluate assigned staff; and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a Criminal Background Check;
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:
Bachelors degree from an accredited university or college in Accounting or Finance or a related field and a minimum of five (5) years governmental accounting experience to include one (1) year public sector financial system experience, with one (1) year in a lead or supervisory capacity.
Depending on Department Assigned
Or, any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Certificates and Licenses Required (Depending on area of assignment):
Must have or obtain by date of hire Texas driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
May require Deputy Clerk deputizing; may require AOP certification;Essential Duties
Supervises, including assigning and reviewing work, training, providing input on performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel;
Motivates and works with employee to correct deficiencies;
Plans, directs, and coordinates, through subordinate-level staff, the department work plan;
Assists with managing the career development and performance of staff assigned;
Meets with management staff to identify and resolve problems;
Establishes, submits, and initials grant budgets and staffing request; and submit reconciles monthly reports to expenditures and revenues processed and received;
Analyzes and interprets financial data, identifies problem areas; recommends actions to solve problems.
Performs budget administration, including preparing budget amendments; reviewing and updating budget summaries and synopsis; and printing and reviewing the final copy;
Performs audits within the department, and travels to department locations; identifies problem areas and makes written recommendations and oversees actions to solve the problems at hand;
Generates financial policies and procedures for the office;
Creates manuals for financial procedures and functions within the department;
Oversees and maintains contracts for the office, reviews terms and conditions, and submits contracts to County Attorney and Commissioner's Court for approval;
Conducts and keeps inventory of department's equipment;
Coordinates the collection and disposition of inventory requests for the department, validates the requests for accuracy, and prepares department inventory disposition agenda items for Commissioner's Court approval;
Purchases and monitors all purchase order requisitions, including capital projects;
Participates in the annual budget;
Supervises the collection of cash bags; secures and closes the office;
Provides access to cashiers on systems for cashiering; sets up cashiers in computer systems;
Logs and monitors commissioner court meetings and any projects that require purchasing or contracts for the assigned department;
Ensures the accounting and disbursement to the Treasury of all monies collected from fees and fines from the office;
Serves as the acting manager for the other divisions in the department as necessary;
Prepares and classifies monies received; balances daily money transactions; prepares bank deposits;
Maintains necessary journals for monthly reports; performs maintenance of invoicing, accounts receivable and payable for the department;
Prepares monthly reports to internal auditors and the Treasury for all monies collected and disbursed from office;
Participates with the internal and external auditors in conducting internal audits and evaluations;
Monitors the departments daily, weekly, and monthly balancing; verifies balances to assure accuracy;
Advises office on improvements in their balancing and bookkeeping procedures;
Manages and maintains ledgers and checkbooks on general accounts and escrow, probate, civil, cash bond, and trust fund accounts;
Monitors accounts that categorically need to be escheat to the state;
Monitors and coordinates all investments and custodial accounts for minors;
Prepares correspondence on returned checks from the public;
Prepares the bi-weekly payroll report;
Maintains an A/R schedule for charge accounts;
Monitors and scans a digital image of a check into a computer, then transmits the image to the bank;
Processes, reconciles, and maintains cash bonds sent from the Sheriff's Department, which includes cutting refund checks to defendants on disposed cash bonds and or processing checks to pay for the bond forfeiture.
Prepares monthly and quarterly billings for reimbursements; approves requisitions;
Enters financial trends for departments; requests performance measures;
Processes reimbursements on contracts; maintains and updates vendor files;
Submits weekly check run program, review and distribute check registers and paid claims list;
Performs cash reconciliations of receipts and disbursements; researches outstanding balances; makes journal voucher corrections; prepares status reports;
Prepares fiscal year end capital projects statements for the annual reporting of the County's capital projects fund.
Performs payroll administration; reviews and approves time cards;
May respond to open records requests;
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and
Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;
Depending on area assigned
Assists with maintaining and updating department files;
Oversees other sections in the department as directed;
Reviews reimbursement of fees report for accuracy, and submits to agencies as directed by the law;
Reconciles investments, bank accounts, and e-filing revenue generating transactions;
Obtains signatures on forms submitted to agencies;
Works and resolves problematic areas with internal and external customers;
Drafts contract specifications;
Monitors the compliance of contract's negotiated services, restriction and guidelines;
Monitors and ensures payment has been made on contracted services;
Ensures contracts are renewed, rebid, or extended as required for the department;
Other Important Duties*
Performs such other related duties as may be assigned.
As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.
Summary of Position
The Accountant/Office Manager under general direction performs a variety of complex administrative, technical and professional work in administering and supervising. The incumbent performs professional-level accounting services for a particular County department. In addition this position is responsible to comply and ensure that all County policies, procedures and contracts are adhered to.
Organizational Relationships
Reports to: Manager, Department Head or Elected Official
Directs: Administrative staff
Other: Has contact with peers, superiors, other County staff, judges, external public agencies, law enforcement personnel, contractors, vendors and the general public.
Reports to: Manager, Department Head or Elected Official
Directs: Administrative staff
Other: Has contact with peers, superiors, other County staff, judges, external public agencies, law enforcement personnel, contractors, vendors and the general public.
Other Requirements
Minimum Requirements: Knowledge, Skills, and AbilitiesKnowledge of: practices and principles of government accounting; principles and practices of budget administration and/or payroll administration, and/or cashiering; budget preparation, practices and procedures; payroll and accounts receivable; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products.
Skill/Ability to: interpret and apply policies, procedures, guidelines, laws, rules and regulations; communicate effectively, both orally and in writing; complete projects on time and within budget; operate personal computer using standard Office operating software and general office equipment; make mathematical computations; prepare clear, concise and comprehensive written reports, and staff studies; schedule, supervise, train and evaluate assigned staff; and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a Criminal Background Check;
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:
- Demonstrate regular and reliable attendance;
- Work well with others and participate fully in a team oriented environment;
- Interface with other employees and customers in a courteous and respectful manner;
- Maintain strict confidentiality;
- Project positive support of their department and all county organizations at all times; and,
- Maintain and enhance the County's commitment to customer service excellence
Salary : $76,752
