Elections Manager

COUNTY OF GREENE

JOB DESCRIPTION

POSTING DATE: 04/02/2025 CLOSING DATE: Until Filled

POSITION: Elections Manager

DEPARTMENT: Elections & Voter Registration

LOCATION: Greene County Office Building

SALARY: MG PG 6 ($35,902.28 to $38,590.76/year)

HOURS: Monday through Friday 8:30AM to 4:30PM

Extra hours as necessary during Election periods

(1 hour unpaid lunch) 35 hours per week / Non-Exempt

BENEFITS: Health, Vision & Dental – First of month following date of hire

All Other Benefits – After 90 day probationary period

Excellent Time-Off Benefits

OVERALL OBJECTIVE OF JOB:

Oversee local, state and federal pre-election and post-election procedures, laws and regulations used in Greene County. Oversee day to day operations of the Department of Elections & Voter Registration.

ESSENTIAL FUNCTIONS OF JOB:

- Support the day to day running of the office and election process

- Manage election ballots for each election precinct for each Primary, General and Special Election.

o Create database of all public offices and candidates to be on ballots

o Assist with the design, prepare, proof, program and publishing of the absentee, provisional and emergency ballots

o Supervise absentee ballot process, ensuring all state and federal guidelines are met

o Utilize election management software of the electronic voting system for ballot creation, machine images and absentee ballots creation

- Coordinate and oversee all operations pertaining to the electronic voting machines

o Manage inventory and coordinate maintenance of all voting machines and other equipment

o Assist with coordinating pre-test, private test and public test of all voting equipment, including scanners

o Coordinate the delivery and pick up of all voting machines and equipment

- Assists in recruiting and training precinct election workers

- Organize and support Election Day operations

- Work with Director and Administrative staff to manage election results

- Conduct internal audits of precinct operations

- Ensure all voter registration applications are accurately accounted for in the voter registration database

o Work with the Department of State to correct all discrepancies

- Assists with campaign finance reports and statements

- Assists in all roles of the Director in their absence

OTHER DUTIES OF JOB:

- Attends meetings, seminars and trainings as required

- Interacts with the public on a day to day basis

- Attends Election Board meetings

- Composes; types and/or prepares various correspondence

- Address media as required

- Performs other job-related duties as assigned

SUPERVISION RECEIVED:

- Receives supervision from the Elections Director in regards to work duties

SUPERVISION GIVEN:

- Supervises department administrative staff. Provides supervision in absence of the Elections Director

WORKING CONDITIONS:

- Works indoors in adequate work space with adequate temperatures, ventilation and lighting

- Works indoors with average exposure to noise, but subject to frequent disruptions

- Normal indoor exposure to dust/dirt

- Required to work extra hours as necessary during election periods

PHYSICAL/MENTAL CONDITIONS:

- Must possess ability to record, convey and present information, explain procedures and follow instructions

- Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting, reaching, stooping and grasping as necessary to carry out job duties

- Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs and torso necessary to carry out job duties

- Sedentary work, with occasional lifting/carrying objects with weights of ten to twenty pounds

QUALIFICATIONS:

a. Education/Training:

- High School Diploma or equivalent required; Associate Degree in Business/Management or related field p referred, plus clerical and computer training

b. Work Experience:

- Minimum of two years working experience in an office environment and two years working experience in Elections. Or, any combination of acceptable training/experience

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

- Must possess thorough knowledge of state and county election laws

- Must be able to pay close attention to detail and concentrate on work

- Must be able to maintain confidentiality concerning information and records

- Must possess ability to maintain accurate and efficient records and prepare reports in a timely and accurate manner

- Must be able to speak and understand the English language in an understandable manner

- Must possess good communication and interpersonal skills

- Must possess ability to function independently, have flexibility and the ability to work effectively with employees, general public and state agencies

- Must possess knowledge of modern office practices and procedures

HOW TO APPLY:

Interested internal candidates should send a resume and cover letter to the Human Resources Department.

External candidates should complete an online application at www.greenecountypa.gov.

In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.

The County of Greene is an Equal Employment Opportunity Employer.

Job Type: Full-time

Pay: $35,902.28 - $38,590.76 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $35,902 - $38,591