What are the responsibilities and job description for the Judicial Assistant position at County of Jackson, WI?

Salary : $46,987.20 - $53,705.60 Annually

Location : Black River Falls, WI

Job Type : Full Time

Job Number : 00380

Department : Judge's Office

Opening Date : 11 / 26 / 2024

Closing Date : Continuous

This position performs administrative, paralegal and secretarial duties for the Circuit Judge, including answering public inquiries, drafting documents, preparing correspondence and scheduling various items for court services. It is necessary to show good judgment in the application of prescribed procedures, policies, and regulations to matters ranging from routine to complex. Performance of job duties at this level affects the work of others, both within and outside the immediate office environment. This position is called upon to perform the functions of the Register in Probate in her absence.

Applications will be reviewed upon receipt, position will remain open until filled.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides advanced paralegal, clerical, secretarial and administrative support to the Circuit Judge. This includes the preparation of jury instructions, correspondence, legal documents, memoranda, and reports, on own initiative or under the direction of Circuit Judge; assists with file and record acquisitions
Maintains complex court calendaring involving scheduling of court hearings, trials, conferences, legal appointments, meetings and activities of the judge; prepares notices for court hearings and reschedules cases within guidelines established by the judge and within any statutory time limits
Take and transcribe dictation
Prepares jury instructions and special verdicts
Approves adjournments of hearings according to court policy
Coordinates telephone / video conference testimony for court hearings
Conducts inquiries as requested by the judge regarding case status; identifies cases that need specialized attention by the judge and schedules matters as deemed appropriate
Opens and distributes mail
Sorts, indexes, and files correspondence, legal documents, memoranda, reports, minutes, and other data according to office procedure
Performs receptionist duties including answering and screening incoming calls, placing conference calls, directing the public, and responding to complex questions concerning the rules of the court, procedures, or the court calendar
Coordinates and monitors Circuit Court, Visiting Judge and Court Commissioner calendars, resolves time conflicts, and grants requests for adjournment of hearings in accordance with court policies. If necessary, provides administrative assistance to visiting Judges
Tracks progress, coordinates calendars and performs specialized communication and follow-up for cases in which the Jackson County Judge is assigned in other counties Enters data into the Circuit Courts Automation Program to ensure compliance with statutory changes
Coordinates back-up coverage for both Circuit Court Judge and Court Reporter with the District Court Administrator
Coordinates and schedules Deputy Sheriff - Court Services personnel as needed for court hearings with Circuit Judge, Family Court Commissioner and visiting Judges on a weekly basis
Requisitions office supplies
Performs duties and responsibilities in the absence of the Register in Probate as authorized in WI Stat. 851.72, 851.73, 865.065 and 48.04
Maintains Court's law library and filing system
Scans documents into Circuit Courts Automation Program and files in appropriate case file
Performs other duties as assigned

EDUCATION AND EXPERIENCE REQUIREMENTS

Associate's Degree in paralegal, legal secretary or other related field

Minimum of two (2) years' experience in a law office or legal services environment

Computer experience including Microsoft Office Suite, and accounting applications with knowledge of the principles of budgetary accounting

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM JOB

Thorough knowledge of legal terminology and legal format

Ability to complete tasks with minimum supervision; ability to self-start and learn quickly

Ability to deal pleasantly and tactfully with attorneys, public and coworkers

Ability to maintain high standards of confidentiality, dependability, and trustworthiness;

Ability to prepare and maintain accurate records and reports

Ability to perform detailed work accurately and in a timely manner

Possess excellent time management and organizational skills

Ability to efficiently and accurately use modern office equipment including transcribing equipment, personal computer and related software including Microsoft Word, Excel and court-based programs

Thorough working knowledge of office procedures including answering the telephone, responding to direct inquiries from the public, filing and related tasks

Ability to accurately take and transcribe shorthand or speed writing

Ability to understand and follow sometimes complicated oral and written instructions;

Ability to follow statutory changes, procedural changes and forms changes

Ability to establish and maintain effective working relationships with office staff, other departments, general public, and legal staff and retain the standards of confidentiality

General knowledge of court procedures, case management, pertinent laws, regulations, statutory time limits and procedures, office practices and procedures, terminology and equipment; basic bookkeeping and record keeping methods

Possess excellent writing, listening and communication skills

Ability to understand and follow sometimes complicated oral and written instructions

Ability to follow statutory changes, procedural changes and forms changes

Ability to establish and maintain effective working relationships with office staff, other departments, outside agencies and the general public

Ability to read and interpret documents, and laws in the English language

Ability to listen to and understand information and ideas in spoken and written format so individuals may effectively understand and convey communications

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute rate, ratio, and percent

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Inductive and deductive reasoning - ability to combine separate pieces of information, or specific answers to problems, to form general rules or conclusions; includes coming up with a logical explanation for why a series of seemingly unrelated events occur together and deciding if an answer makes sense

BENEFIT SUMMARY :

Health Insurance Employee Contribution 2025 :

Plan 1 - Quartz HMO :

Premium Employee Share - 11%

Family - $2,237.02 / month $ 123.03 / pay period

Single - $ 981.36 / month $ 53.97 / pay period

SHERIFF'S DEPUTIES UNION :

Premium Employee Share - 12%

Family - $2,237.02 / month $ 134.22 / pay period

Single - $ 981.36 / month $ 58.88 / pay period

Plan 2 - Quartz HSA :

Premium Employee Share

Family - $1,992.72 / month $ 89.67 / pay period

Single - $ 874.19 / month $ 39.34 / pay period

SHERIFF'S DEPUTIES UNION :

Premium Employee Share

Family - $1,992.72 / month $119.56 / pay period

Single - $ 874.19 / month $ 52.45 / pay period

Vision - VSP 2025

Family - $11.22 / pay period

Employee 1 - $6.82 / pay period

Employee & Child - $ 6.96 / pay period

Single Plan - $ 3.83 / pay period

Dental Insurance 2025 : Employee Share - 50%

Premium Employee Share

Family Plan - $80.93 / month $ 20.23 / pay period

Single Plan - $28.40 / month $ 7.10 / pay period

Life Insurance : County paid for employee equal to yearly salary. Additional coverage and coverage for spouse and dependents are available at additional cost.

Deferred Compensation Plans : Two plans are available.

Voluntary Accident / Cancer / Critical Illness Insurance : Employer will contribute $10 per month towards the plan.

ID Protection

State Retirement : Employer match 50%

Sick Leave : 1 day per month - accumulating

Vacation : General Employees : 10 days during years 1 & 2 to a maximum of 25 days after 21 years

Managers : 15 days per year during 1st - 6th years of service; to a maximum of 25 days

Jail / Dispatch : 12 days during years 1-5 to a maximum of 25 days after 21 years

Holidays : Non-Law Enforcement : 9 specific and 1 floating

Law Enforcement : 10 personal days in lieu of holidays

This benefit summary is for informational purposes only. It is not intended as an implied contract of employment.

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Salary : $46,987 - $53,706

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