Fiscal Analyst

Under the supervision of the Fiscal and Clerical Services Manager, the Fiscal Analyst performs a variety of fiscal and analytical duties that call for knowledge of department programs/program requirements, department policy and procedures, and Jackson County ordinances/policies while following County/State/Federal contract and audit requirements.  This position requires timely, accurate work that adheres to audit guidelines.  Independent judgement, critical thinking, and problem solving are essential to deliver high quality customer service to both internal and external employees/clients. 

• Assists with data collection and analysis both qualitative and quantitative for both fiscal and programmatic data; reaching conclusions and providing verbal and/or written recommendations to management
• Compiles, calculates, and tabulates statistical data, and prepares reports as needed and/or assigned
• Organizes and analyzes large complex data sets 
• Gathers and verifies time tracking data; analyzes current data along with projections and comparisons to budget for all DHHS units
• Prepares monthly Adjusting Journal Entries to include but not limited to AMSO, Indirect, and salary & fringe based on monthly time tracking  
• Completes monthly trial balance reconciliation of DHHS and County books; prepares adjusting journal entries as needed 
• Assists in the completion of State, Federal and County fiscal reports including but not limited to: GEARS, SPARC, DOT, and DOA
• Assists in the completion of fiscal reports for consortia programs
• Communicates with partner consortia counties on budgets, fiscal questions and concerns
• Assists the Fiscal and Clerical Services Manager with the coordination of budget transfers for all DHHS accounts 
• Prepares detailed monthly DHHS revenue and expense projection spreadsheets for management use
• Participates on quality assurance team to ensure fiscal and billing compliance with DHHS program requirements as governed by State and Federal guidelines by evaluating, analyzing and recommending changes to DHHS policies and procedures 
• Regularly communicates with DHHS auditors and complete requests for fiscal information
• Assists in the completion of state report reconciliations
• Assists in the completion of Wisconsin Medicaid Cost Reporting (WIMCR) 
• Prepares and distributes DHHS employee productivity report to management
• DHHS Kronos Super User; provides new employee time tracking training, builds management reports, maintains DHHS project code lists, responds to new requests, provides ongoing training, etc. 
• Trains DHHS staff on time tracking requirements outside of Kronos and other fiscal requirements as directed by Fiscal and Clerical Services Manager
• Completes ACH breakdown to the Treasurer’s Office for all DHHS programs
• Assists Fiscal and Clerical Services Manager with the development of department fiscal & time tracking policies and procedures
• Assists Fiscal and Clerical Services Manager in developing, modifying and training on fiscal Standard Operating Procedures
• Creates, updates, and maintains physical and electronic forms, tools, and templates for fiscal processes
• Completes monthly financial reports for DHHS Oversight Committee meetings as assigned
• Communicates with County Clerk’s office in regards to trial balance, reconciliations, adjusting journal entries, budget entries/transfers, etc.
• Assists Fiscal and Clerical Services Manager with preparation of the department’s annual budget
• Supports DHHS Management and designees with fiscal and programmatic reports by querying & analyzing information and preparing data into an easy-to-understand format
• Attends monthly Business Services and other DHHS unit’s staff meetings as directed by the Fiscal and Clerical Services Manager
• Attends regional Financial Manager meetings as directed by the Fiscal and Clerical Services Manager
• Performs back-up duties and other duties within unit as needed and assigned
• May be required to perform duties within other units of DHHS depending on vacancies

Qualifications and Education Requirements 

• Associate’s Degree in Accounting, Business/Public Administration, or a Human Services related field
• Minimum of two (3) years’ work experience and/or training to include, but not limited to administrative, clerical, bookkeeping, record keeping, data entry  
• Equivalent combination of education and experience may be considered 

 
Certifications, Licenses, etc.
Possess and maintain a valid driver’s license and have access to transportation suitable to complete necessary work out of the officeKnowledge

• Knowledge of personal computer operation with word processor and spreadsheet software; working knowledge of Records Management Systems and Microsoft Office Software package 
• Knowledge and use of office concepts and procedures including general business and office functions, reading comprehension, typing and keyboarding
• Knowledge of all policies, procedures, rules, orders, and directives pertaining specifically and generally to members of a specific division and/or the department
• Knowledge of office practices and procedures, terminology and equipment
• Knowledge of business math and English
• Knowledge of principles and practices of recordkeeping, bookkeeping, double entry accounting, accounts payable and accounts receivable
• Thorough knowledge of computer applications used in a business/governmental environment
• Knowledge of the functions, policies, laws and regulations pertaining to the Health & Human Services Department

Skills

• Excellent interpersonal skills in dealing with the public
• Utilize effective communication skills; be polite, courteous and professional in manner
• Speech skills – talking to others to effectively convey information
• Typing/keyboarding, dictation, transcription and data entry skills

Ability

• Documenting/Recording Information – entering, recording, storing, or maintaining information in written, oral or electronic data format
• Communicating with Other Workers – observing, receiving, and otherwise obtaining information from all relevant sources via contact with supervisors, fellow workers and subordinates, the public, government and other external sources
• Establishing and Maintaining Relationships – developing constructive and cooperative working relations among the county and municipal public safety departments
• Ability to read, analyze, and interpret general law enforcement periodicals, professional journals, technical procedures, or governmental regulations 
• Ability to learn specialized software applications and programs as required
• Ability to plan, organize and schedule priorities effectively
• Ability to establish and maintain good public and working relationships to attain goals of the department
• Ability to read, analyze, and interpret general law enforcement periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write reports and business correspondence in the English language
• Ability to effectively present information and respond to questions from co-workers, clients and the general public
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals  
• Ability to compute rate, ratio, and percent
• Ability to calculate figures and amounts such as discounts, interest, ratios and percentages
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral or schedule form
• Ability to maintain accurate and complete records and prepare clear and detailed reports and statements
• Inductive and deductive reasoning – ability to combine separate pieces of information, or specific answers to problems, to form general rules or conclusions; includes coming up with a logical explanation for why a series of seemingly unrelated events occur together and deciding if an answer makes sense

Salary : $54,496 - $60,715