ADMINISTRATIVE ASST SR-DETENTIONS, SHERIFF'S OFFICE

ADMINISTRATIVE ASSISTANT SENIORDETENTION SYSTEMS, SHERIFF’S OFFICE   The Administrative Assistant Senior – Detention Systems performs various administrative functions related to inmate accounts, including inmate requests for financial records, educational documentation, and other general inquiries.  This role also performs daily cash transactions, uploads financial records to banking institution, and creates, updates, and removes jail detainers (holds) with other institutions based on legal documents received from the court.  The incumbent in this position must possess accounting and cash handling skills and an acute attention to detail.   Kenosha County is committed to Diversity, Belonging and Inclusion and is an Equal Opportunity Employer.   2025 Hiring Range:  $21.82 - $24.79 per hour   Position Summary and Job Duties Perform a wide variety of administrative and accounting duties for public safety personnel, which may include confidential and sensitive matters Coordinate flow of paperwork; document future court dates; obtain appropriate authorizations, signatures, and documentation; enter data in Jail Management System; and work closely with department staff under tight time constraints Using the Jail Management System, manage inmate accounts either by inmate request and/or order; this may include issuing checks from inmates account to post bond; pay for inmate fees, manage incoming funds, release remaining funds, issue payments on behalf of inmate, commissary, consolidate juvenile accounts; and or unclaimed funds Prepare monthly invoices for US Marshall, Department of Corrections, local municipalities, and villages for inmate housing Receive monies, write receipts, and make deposits; replenish cash boxes; prepare ACH transfers and journal entries and upload financial records Perform routine internal auditing work to verify calculated jail sentences, ensuring that inmates do not get released too early or too late Maintain files and records, including inmate medical files; inmate requests for medical records; copy, scan, and save files; retrieve files and ensure appropriate organization and labeling of files and materials Responsible for daily jail reporting, processing of indigent inmate mail, and responding to inmate financial requests Place and maintain active detainers with other detention facilities for inmates who need to return to Kenosha County for outstanding bonds or sentences Track Electronic Monitoring and Huber inmates and charge their accounts appropriately Represent the Kenosha County Sheriff’s Office in a professional manner Communicate with Circuit Court of individuals who fail to report for court ordered sentences Provide relief and assistance for other detentions administrative clerical positions Notarize documents for inmates as needed Perform other work as required or assigned   Success Factors Knowledge of basic accounting principles Skill in cash handling, including the process of receiving, managing, and transporting cash Ability to organize self and workload to meet schedules and deadlines of the work; work independently and with limited oversight to meet deadlines; follow oral and written instructions; and perform highly detailed work within defined or ambiguous timeframes amidst shifting priorities in a fast-paced environment Ability to collect, organize, and evaluate data and to develop logical conclusions and/or solutions Ability to work respectfully in a diverse and inclusive environment Ability to exercise good judgment in stressful situations Skill in communicating clearly, concisely, and respectfully, both orally, in writing, and interpersonally, with inmates, law enforcement personnel, and the public Skill in using standard computer operating systems and software (Microsoft Office software)   Job Requirements, Education, Training and Experience Required Education and Experience High school diploma or GED equivalent Previous work experience with clerical, customer service, and cash handling responsibilities Or any combination of education, training, and experience which provides the knowledge, skills, and abilities necessary to perform the job   Preferred Education and Experience Associate Degree in Accounting, Administrative, Office, Clerical field Work experience in a municipal setting, law enforcement agency, or in Circuit Court Experience using New World Database, CCAP Ability to become a notary public Bilingual in Spanish/English – pay differential available   Other Job Requirements Valid driver’s license and acceptable driving record Possess a qualifying background Ability to work standard work hours: Monday – Friday, 7:30 AM to 4:00 PM; and Ability to work overtime and/or adjust starting/ending times when needed, with or without advance notice   Benefits Health, dental, and vision insurance effective first of month following 30 days of employment, with the ability to reduce premium contribution through participation in a wellness program Flexible Spending Accounts Employee Assistance Program Paid Time Off, including volunteer time off Twelve Paid Holidays Retirement Plan:  Participation in the Wisconsin Retirement System which includes County-paid life insurance Tuition Reimbursement   Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position involves frequent light physical demands, such as exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently, and occasional lifting and transporting of moderately heavy objects, such as boxes of paper and file folders Sitting for extended periods of time Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects Physical ability to participate in sessions, presentations, and meetings   Work Environment and Exposures The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position entails responsibilities that involve regular work within the secure areas of the jail Frequently working in an office or similar indoor environment in a law enforcement agency and in a detention or correctional facility; interacting with individuals who are rude or irate and with known violent backgrounds Occasionally interacting with the public and inmates who may have communicable diseases   Selection Process Application Review - Qualifying Background Investigation - Qualifying Oral Interview - Qualifying Drug Screen - Qualifying   If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.   Applications must be submitted no later than Sunday, February 9, 2025.   To learn more about the Kenosha County Sheriff’s Office, please visit:  https://www.kenoshacounty.org/548/Sheriff   Kenosha County is a Wisconsin Retirement System participating employer.  Your participation is required, which includes an employee contribution.   The pay grade for this position is NE7 (Min. $21.82 – Max. $27.76).   Thank you for your interest in employment with Kenosha County!   Kenosha County is an affirmative action, equal opportunity employer.

Salary : $22 - $25