What are the responsibilities and job description for the Secretary to Boards/Commissions II (SR-18) position at County Of Maui?
JOB
Serves as secretary to a quasi-judicial board or commission established at the departmental level; records/takes and transcribes minutes of conferences, meetings, and public hearings; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished from that of Secretary to Boards/Commissions I in that the Secretary to Boards/Commissions II is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the departmental level; whereas, the Secretary to Boards/Commissions I is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the division level.
EXAMPLE OF DUTIES
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.Screens correspondence and other materials presented to the board and/or commission for consideration;Prepares and distributes agenda for board and/or commission meetings;Gathers necessary reports and background data on maters to be covered and assembles supporting materials for board and/or commission meetings and public hearings;Records/takes and transcribes minutes of meetings, conferences and hearings;Prepares verbatim transcripts and minutes;Prepares subpoenas and notices of hearings;Prepares complaints, orders to show cause, findings of fact, resolutions, ordinances, etc;Composes correspondence for the signature of the board and/or commission chairperson;Maintains files of report and correspondence pertaining to the program of the board and/or commission;Receives office callers and telephone calls, answering inquiries and giving information on board and/or commission policies and programs;Compiles statistics and data for reports as required by the board and/or commission;May assist in the preparation of the agency budget;May assist the Private Secretary as directed by the director;Performs other duties as assigned.
Serves as secretary to a quasi-judicial board or commission established at the departmental level; records/takes and transcribes minutes of conferences, meetings, and public hearings; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished from that of Secretary to Boards/Commissions I in that the Secretary to Boards/Commissions II is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the departmental level; whereas, the Secretary to Boards/Commissions I is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the division level.
EXAMPLE OF DUTIES
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.Screens correspondence and other materials presented to the board and/or commission for consideration;Prepares and distributes agenda for board and/or commission meetings;Gathers necessary reports and background data on maters to be covered and assembles supporting materials for board and/or commission meetings and public hearings;Records/takes and transcribes minutes of meetings, conferences and hearings;Prepares verbatim transcripts and minutes;Prepares subpoenas and notices of hearings;Prepares complaints, orders to show cause, findings of fact, resolutions, ordinances, etc;Composes correspondence for the signature of the board and/or commission chairperson;Maintains files of report and correspondence pertaining to the program of the board and/or commission;Receives office callers and telephone calls, answering inquiries and giving information on board and/or commission policies and programs;Compiles statistics and data for reports as required by the board and/or commission;May assist in the preparation of the agency budget;May assist the Private Secretary as directed by the director;Performs other duties as assigned.
