What are the responsibilities and job description for the Staff Services Assistant (SR-13) position at County Of Maui?
JOB
Plans, organizes and assists in administrative services; may supervise a clerical assistant; and performs other related duties as assigned. Distinguishing Characteristics: This class is distinguished by its responsibility for assisting in administrative services in support operations and activities in a division, including significant participation in budgetary and fiscal matters, purchasing, contracts, personnel, and other administrative functions.
EXAMPLE OF DUTIES
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.Drafts budget estimates for supplies and equipment in the required format for discussion and revision with division head;Proposes expenditure plan for approval based on allotment;Establishes recordkeeping of encumbrances and expenditures, reports possible shortfalls, etc.;Maintains fund expenditure controls on County projects;Reviews requests for payment, insuring charges to the appropriate projects and accompanied by appropriate documentation and approvals;Manages and maintains all files in the division;Assists unit staff in preparing reports, project specifications, change orders, etc.;May serve as secretary to advisory commissions and committees as necessary;May take and transcribe minutes of meetings and hearings; insures that agendas, announcement of meetings and notifications of affected persons are completed and in compliance with laws, ordinances, rules and regulations;Maintains control on correspondence requiring response;Maintains operating manuals;May supervise others;Performs other related duties as assigned.
Plans, organizes and assists in administrative services; may supervise a clerical assistant; and performs other related duties as assigned. Distinguishing Characteristics: This class is distinguished by its responsibility for assisting in administrative services in support operations and activities in a division, including significant participation in budgetary and fiscal matters, purchasing, contracts, personnel, and other administrative functions.
EXAMPLE OF DUTIES
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.Drafts budget estimates for supplies and equipment in the required format for discussion and revision with division head;Proposes expenditure plan for approval based on allotment;Establishes recordkeeping of encumbrances and expenditures, reports possible shortfalls, etc.;Maintains fund expenditure controls on County projects;Reviews requests for payment, insuring charges to the appropriate projects and accompanied by appropriate documentation and approvals;Manages and maintains all files in the division;Assists unit staff in preparing reports, project specifications, change orders, etc.;May serve as secretary to advisory commissions and committees as necessary;May take and transcribe minutes of meetings and hearings; insures that agendas, announcement of meetings and notifications of affected persons are completed and in compliance with laws, ordinances, rules and regulations;Maintains control on correspondence requiring response;Maintains operating manuals;May supervise others;Performs other related duties as assigned.
