What are the responsibilities and job description for the Staff Services Assistant (SR-13) position at County Of Maui?
Plans, organizes and assists in administrative services; may supervise a clerical assistant; and performs other related duties as assigned.
Distinguishing Characteristics:
This class is distinguished by its responsibility for assisting in administrative services in support operations and activities in a division, including significant participation in budgetary and fiscal matters, purchasing, contracts, personnel, and other administrative functions.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
License Requirement: Possession of a valid motor vehicle driver's license equivalent to State of Hawaii Type 3 may be required for specific positions.
Knowledge of: Office practices and procedures, including records maintenance and filing, document processing, and related services; the use and operational maintenance of standard office equipment; administrative services, including fiscal recordkeeping, purchasing, inventory and personnel recordkeeping.
Ability to: Plan, organize, and carry out a variety of basic administrative service functions and activities; learn budget preparation and expenditure control; learn and understand office automation; understand general organization functions and activities; deal with a variety of administrative services and seek advice and assistance as necessary; deal effectively with staff and schedule and coordinate work in order to meet established deadlines; give and receive oral and written instructions and direct the work of others as required.
Selective Certification: Certain positions allocated to this class may be required to take dictation at a minimum rate of 80 words per minute.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Distinguishing Characteristics:
This class is distinguished by its responsibility for assisting in administrative services in support operations and activities in a division, including significant participation in budgetary and fiscal matters, purchasing, contracts, personnel, and other administrative functions.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
- Drafts budget estimates for supplies and equipment in the required format for discussion and revision with division head;
- Proposes expenditure plan for approval based on allotment;
- Establishes recordkeeping of encumbrances and expenditures, reports possible shortfalls, etc.;
- Maintains fund expenditure controls on County projects;
- Reviews requests for payment, insuring charges to the appropriate projects and accompanied by appropriate documentation and approvals;
- Manages and maintains all files in the division;
- Assists unit staff in preparing reports, project specifications, change orders, etc.;
- May serve as secretary to advisory commissions and committees as necessary;
- May take and transcribe minutes of meetings and hearings; insures that agendas, announcement of meetings and notifications of affected persons are completed and in compliance with laws, ordinances, rules and regulations;
- Maintains control on correspondence requiring response;
- Maintains operating manuals;
- May supervise others;
- Performs other related duties as assigned.
License Requirement: Possession of a valid motor vehicle driver's license equivalent to State of Hawaii Type 3 may be required for specific positions.
Knowledge of: Office practices and procedures, including records maintenance and filing, document processing, and related services; the use and operational maintenance of standard office equipment; administrative services, including fiscal recordkeeping, purchasing, inventory and personnel recordkeeping.
Ability to: Plan, organize, and carry out a variety of basic administrative service functions and activities; learn budget preparation and expenditure control; learn and understand office automation; understand general organization functions and activities; deal with a variety of administrative services and seek advice and assistance as necessary; deal effectively with staff and schedule and coordinate work in order to meet established deadlines; give and receive oral and written instructions and direct the work of others as required.
Selective Certification: Certain positions allocated to this class may be required to take dictation at a minimum rate of 80 words per minute.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Salary : $3,768
