What are the responsibilities and job description for the Office Assistant II / III Countywide Pool - Desert Highly Recommended position at County of Riverside?
The County of Riverside seeks to fill Office Assistants II and Office Assistant III positions throughout the County of Riverside for various departments.
This county-wide recruitment will establish a Office Assistant II and III Candidate Pool of qualified applicants to fill curren t and future vacancies throughout the County for regular (permanent) openings.
The Office Assistant series is used in all County departments to provide clerical services.
Our feature department of the month is :
The office of Department of Publis Social Services - Blythe is seeking a unique individual to perform the most complex assignments where work is of a highly specialized nature requiring significant expertise performed with a great degree of independence or act as lead personnel for a work unit performing a variety of clerical work.
Essential duties of the position :
- Great customer Service
- Answer and route incoming calls
- Heavy data entry, filing and scanning Ideal Experience :
- CalSAWS
HOW IT WORKS :
Some positions may require a law enforcement background investigation which requires completion of an extensive questionnaire, meeting with a background investigator, and
submitting several references.
Office Assistant II
Under supervision, performs a variety of moderately difficult clerical work; and performs other related duties as required.
The Office Assistant II is the journey level classification in the Office Assistant series and reports to a supervisory level position. Incumbents of this class work under general supervision, within a framework of established procedures and are expected to perform a wide variety of clerical duties with minimal assistance. Satisfactory performance requires the use of independent judgment in selecting proper work methods within approved alternatives.
Incumbents typically type, file, sort and process materials; maintain records; process records; compose and edit reports and correspondence; gather information; provide information to the public concerning departmental or County operations; receive and record payments; operate a variety of equipment including but not limited to : word processors, micro-computers, mini-computers, computer terminals, duplicating machines, calculators; and prepare and complete a variety of forms and documents.
Office Assistant III
Under general supervision, performs the most complex assignments or acts in a lead capacity by providing technical supervision and training to staff; and performs other related duties as required.
The Office Assistant III class is the advanced journey level classification in the Office Assistant series and reports to a supervisory level position. This class is used in County departments to provide clerical services. Incumbents typically type, file, sort, and process materials; process and maintain records; compose and edit reports and correspondence; gather information; provide information to the public concerning departmental or County operations; receive and record payments; operate a variety of equipment, including, but not limited to, word processors, micro-computers, mini-computers, computer terminals, duplicating machines, and calculators; and prepare and complete a variety of forms and documents.
Incumbents in this class perform the most complex assignments where work is of a highly specialized nature requiring significant expertise and performed with a great degree of independence or act as lead personnel for a work unit performing a variety of clerical work. The Office Assistant III class is distinguished from that of Supervising Office Assistant I in that the incumbents of the latter class have full supervisory responsibility for a clerical unit.
County Departments :
To learn more about the benefits of working for the County :
OFFICE ASSISTANT II
OFFICE ASSISTANT III
OFFICE ASSISTANT II
Experience : Any combination of education and experience that would provide the knowledge and abilities listed below.
Knowledge of : Correct grammar, spelling, and punctuation; office procedures, including preparing correspondence and reports; filing, indexing, and cross-referencing methods; principles, methods, and equipment used in information processing.
Ability to : Perform clerical work and quickly learn the specific operation of the office; make decisions in standard procedural matters without immediate supervision; prepare and maintain accurate records and reports; make arithmetic calculations rapidly and accurately; understand and follow written and oral instructions; establish and maintain effective working relationships; operate a variety of standard office equipment.
OFFICE ASSISTANT III
OPTION I
Experience : Two years of clerical experience.
OPTION II
Education : Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field to the assignment.
Experience : One year of clerical experience.
OPTION III
Education Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.
Experience : One year of clerical experience.
ALL OPTIONS
Knowledge of : The principles, methods, and equipment used in information processing; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; office procedures, including preparing correspondence and reports, filing, and operating standard office equipment.
Ability to : Understand the capabilities and applications of information processing equipment considering the requirements of the unit; use initiative and judgment in setting up formats for a variety of documents; provide guidance to and train staff; proof and correct copy into acceptable final form; store and retrieve a variety of documents and subdocuments; meet departmental production and accuracy standards; establish and maintain effective working relationships.
Applicants who are current County of Riverside employees and / or current employees of the Department / Agency may be considered before other applicants depending on the volume of applications received. Veterans' Preference The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here :
What's Next?
The preliminary closing date for this posting is Wednesday, January 15, 2025, at 11 : 59 pm however postings may close at any time.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.
Applications must be submitted through NeoGov at :
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted.
No late applications will be permitted.
Include relevant work experience details on resume and / or application.
For positions within the Riverside University Health System the following condition of employment may apply :
Condition of Employment
I n accordance with the California Department of Public Health Order dated August 5, 2021, and amended December 22, 2021, health care facility workers who work in indoor settings where care is provided to patients or where patients have access for any purpose must be vaccinated against COVID-19 as follows : the first dose of a one-dose regimen or second dose of a two-dose regimen, by September 30, 2021. Effective March 1, 2022, all healthcare facility workers must have their booster, obtain the booster within 15 days of becoming eligible for one or have a declination form on file for the booster. Consideration may be given to candidates who are in the process of completing their vaccination regimen.
The Order allows for workers to be exempt from the vaccination requirements by providing the facility with a declination form signed by the individual stating either of the following : (1) the worker is declining vaccination based on Religious Beliefs; or (2) the worker is excused from receiving any COVID-19 vaccine due to Qualifying Medical Reasons. Workers who are exempted from the vaccination requirements must observe all other infection control requirements, including face coverings.
A requirement of employment is to provide proof of COVID-19 vaccination, or a completed COVID-19 Vaccination Declination form (filled out by the candidate and their medical provider as appropriate), during the pre-employment process. Failure to submit the required documentation may render a candidate ineligible to move forward in the process.
For specific questions regarding this position, please contact Ahjah Davis Solomon at AhDavis@rivco.org or 951-955-9233.
