What are the responsibilities and job description for the Temporary Office Assistant II/III Pool (COR) position at Vets Hired?
About the job Temporary Office Assistant II / III Pool (COR)
EXAMPLES OF ESSENTIAL DUTIES
OFFICE ASSISTANT II
- Assist the public by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for factual information by consulting various available sources.
- Insert and extract materials from subject matter files, classify material by nature of subject matter, and prepare new file folders as needed.
- Maintain informational or operational records; answer telephone and assist callers by providing information, taking messages, or routing calls to others.
- Type a variety of information such as statistical and budgetary tabulations, reports, manuscripts, contracts, pamphlets, letters, charts, and other documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment.
- Utilize formerly recorded material to create new documents or files, incorporating all revisions; independently set up formats for reports, files, letters, and dual and multi-column documents, taking into consideration the special needs of originator.
- Gather information from a variety of source documents; establish and revise glossaries utilizing stored keystrokes; create multi-page documents with headers and footers; set up merged documents.
- Compile, store, and maintain a system of information retrieval on tapes or disks; edit copy for errors; compose routine letters on factual subjects; make out bills, abstracts, orders, notes, permits, licenses, etc.
- Receive fees when the amount is readily obtainable by simple computations or from fixed schedules; prepare receipts and accounts for money.
- Compare a variety of documents such as purchase orders, receival slips, and others to make extensions, batch totals, and to check for mathematical accuracy and general completeness.
- Post data, types, encode, and transmit alphanumeric and numeric data from source documents; key in commands to locate files; enter, store, retrieve, and delete information in order to update records and / or data bases.
- May verify the accuracy of information entered, and correct errors in transmission.
- Make computer inquiries to retrieve information and to print reports; may align carriage tapes and forms to print records, mailing lists, roster indexes, and similar listings; maintain informational and operational records.
- Serve as a receptionist and schedule appointments; as a secondary responsibility, may operate a telephone switchboard.
OFFICE ASSISTANT III
Initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data.
MINIMUM QUALIFICATIONS
OFFICE ASSISTANT II TAP RATE :
Experience : Six months of clerical experience.
Knowledge of : Correct grammar, spelling, and punctuation; office procedures, including preparing correspondence and reports; filing, indexing, and cross-referencing methods; principles, methods, and equipment used in information processing. Ability to : Perform clerical work and quickly learn the specific operation of the office; make decisions in standard procedural matters without immediate supervision; prepare and maintain accurate records and reports; make arithmetic calculations rapidly and accurately; understand and follow written and oral instructions; establish and maintain effective working relationships; operate a variety of standard office equipment.
Other Requirements : Skill to type 40 words per minute may be required.
OPTION I Experience : Two years of clerical experience.
OPTION II Education : Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field to the assignment.
Experience : One year of clerical experience.
OPTION III
Education Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.
Experience : One year of clerical experience.
ALL OPTIONS
Knowledge of : The principles, methods, and equipment used in information processing; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; office procedures, including preparing correspondence and reports, filing, and operating standard office equipment. Ability to : Understand the capabilities and applications of information processing equipment considering the requirements of the unit; use initiative and judgment in setting up formats for a variety of documents; provide guidance to and train staff; proof and correct copy into acceptable final form; store and retrieve a variety of documents and subdocuments; meet departmental production and accuracy standards; establish and maintain effective working relationships. Other Requirements : Skill to type 40 words per minute may be required.
