Records Technician Trainee

Salary : $37,897.60 - $49,483.20 Annually

Location : Throughout San Bernardino County, CA

Job Type : Full-time

Job Number : 25-18056-01

Department : Assessor-Recorder-Clerk

Opening Date : 03 / 01 / 2025

Closing Date : 3 / 10 / 2025 5 : 00 PM Pacific

Max Number of Applicants : 125

The Job

Applications will be accepted beginning 9 : 00 AM, Thursday, March 6, 2025, until 125 applications have been received, or 5 : 00 PM, Monday, March 10, 2025, whichever occurs first.

ONLY THE FIRST 125 APPLICATIONS WILL BE ACCEPTED.

The Office of the Assessor-Recorder-County Clerk (ARC) is recruiting for Records Technicians Trainee who work under close supervision and in a learning capacity. The training curriculum assists with developing the required knowledge and skills to independently determine the recordability or filing of legal source documents; retrieve, research, prepare, and / or provide certified copies of legal documents, Official Records, and Vital Records; assist the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of maps and documents; calculate and collect fees; issue applications for Marriage Licenses and perform civil marriage ceremonies; and accept, review, and process filing applications for Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.

The resulting eligible list may be used to fill immediate and future vacancies throughout the County as they occur

For more detailed information, refer to thejob description.

COMPETITIVE SALARY & BENEFITS

HEALTH BENEFITS

PAID TIME OFF

RETIREMENT PERKS

• Medical and Dental : Family Coverage
• Vision : Employee Coverage
• Premium Subsidies to offset health costs
• Flexible Spending Account : Pre-tax account for qualified health care expenses
• Up to 4 weeks with accruable vacation with cash-out option
• 11 days accruable sick leave
• 15 paid holidays
• Perfect attendance leave
• Flexible 9 / 80 work schedule (in some departments)
• Generous Pension
• Retirement reciprocity may be available!
• 457(b) Deferred
• Retirement Medical Trust

DCAP Account - County Paid Life Insurance - AD&D Insurance 529 Savings Plan -Short & Long Term Disability - Wellness Program Commuter Services - Employee Discounts - Annual Tuition Reimbursement

For additional information click here.

The County also offers an alternative Modified Benefits Option that provides a wage differential of $1.75 per hour above base rate with modified benefits. Click the links below for additional details :

Summary of Modified Benefits Option

CONDITIONS OF EMPLOYMENT

Promotion : Records Technician Trainee is the trainee level within the Records Technician series; incumbents are eligible for promotion to (up to $60,652 - depending on selected benefit option) upon successful completion of a training program and receipt of a satisfactory work performance evaluation. Incumbents must promote within twelve (12) months or be terminated.

Travel : 1) Work locations may vary to meet departmental needs. 2) Incumbents will be required to provide their own transportation, be willing to travel to all locations as needed, and work some evenings, weekends, and holidays. 3) Offices are currently located in Hesperia, Joshua Tree, and San Bernardino and the RV-Mobile Unit. 4) A valid California Class C Driver License is required to carry out the essential job-related functions of this position. Mileage reimbursement and proof of automobile liability insurance must be maintained.

Sponsorship : San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Minimum Requirements

CANDIDATES MUST MEET THE FOLLOWING REQUIREMENTS :

EXPERIENCE Must possess six (6) months of clerical experience in an office environment with knowledge of modern office practices including filing, data entry, operating standard office equipment, basic arithmetic, proper office etiquette, and reception / customer service techniques in person, on the telephone and in writing.

EDUCATION Must possess a High School diploma or G.E.D.

IMPORTANT NOTES :

All work experience must be clearly detailed and demonstrated on the application AND supplemental questionnaire to ensure qualifications are properly considered (resumes are not reviewed). All information must be current and up to date.

Desired Qualifications

The ideal candidate will have the ability to :

Spanish / English Bilingual Skills are highly desirable and should be noted on the application. Candidates who wish to be considered for bilingual positions must indicate bilingual ability on the application and may be subject to bilingual screening.

Selection Process

Examination :

There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials.

Application Procedure :

Applications will be accepted beginning 9 : 00 AM, Thursday, March 06, 2025. Please complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment will close when the first 125 applications are received OR 5 : 00 PM, Monday, March 10, 2025, whichever occurs first . Resumes will not be accepted in lieu of the application and / or supplemental questionnaires.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and / or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you require technical assistance , please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

EEO / ADA : San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation : If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans' Preference : Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points.

For important information on employment processes and submitting job applications, see links below :

Guide to Completing a County Job Application

Applicant Information and the County Employment Process

Technical & Inspection Unit

The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

For a summary of benefits,

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at

INSTRUCTIONS : The information on the Application and your responses to the following Supplemental Questions will be used in a competitive evaluation . Accurate responses should be provided for each question, and all experience must be clearly detailed in the work experience section of your application in order to ensure proper evaluation.

Do not refer to resume as it will NOT be reviewed. All questions should be answered appropriately.)

Education : Do you possess a high school diploma or G.E.D?

Experience : Select the option that best describes your clerical experience.

Clearly describe in detail your work experience performing duties that include modern office practices, filing, data entry, operating standard office equipment, basic arithmetic, office etiquette, computer skills, phone etiquette and written communication within an office setting. Be sure to include specific tasks and responsibilities performed, dates of employment and employer name. If no experience, indicate "N / A."

Experience referenced MUST be listed and described in the work experience section of your application.

Clearly describe in detail your experience interacting with the public / customers / clients on a regular basis, e.g., customer service, answering inquiries both in person and on the telephone, handling complaints and providing general information. Indicate the agency where the experience was obtained and describe your duties and responsibilities. If no experience, indicate "N / A."

Experience referenced MUST be listed and described in the work experience section of your application.

Applicant Acknowledgement - Notification via email : As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and / or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

We have become aware of an increase in Gmail's spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.

For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. Click this link to Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.

Note : If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your (Neogov) account inbox. All notifications will appear there.

Applicant Acknowledgement - Application Complete : Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Once your application has been successfully submitted, you will receive an onscreen confirmation, and an email confirmation will be sent to the email address listed on your application. We recommend that you save and / or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

Required Question

Salary : $37,898 - $49,483