Demo

Recording Assistant

County of San Juan (NM)
Clerk's Office, NM Full Time
POSTED ON 2/21/2025 CLOSED ON 3/5/2025

What are the responsibilities and job description for the Recording Assistant position at County of San Juan (NM)?

Under close supervision, assist with clerical duties including recording, indexing and scanning instruments into the system; receive and review various legal documents to determine appropriate categories of action; issues marriage licenses; answer the phone and sort mail; assist the general public in defining requests and searching for documents; register voters and assist during elections.
  • High School Diploma or general education degree (GED) required and a combination of post-secondary education and/or experience and education totaling two (2) years that meet the knowledge and skill level required of this position.
    1. One (1) year of office experience should come from real estate, legal, accounting, banking, or a County Clerk’s office.
  • Must take the Clerk oath and must be bondable.
  • Ability to speak a second language is preferred but not required.
Valid State of New Mexico Driver's License or able to obtain within six (6) months of employment
  • Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.  
  • Noise level is generally moderate.
  • Periodically required to work irregular hours, overtime, evenings, holidays, and weekends, as well as extended regular hours. Observe black out absence periods, and/or attend irregular job-related meetings or trainings.
  • Occasionally to frequently push, pull or carry containers weighing at minimum twenty-five (25) pounds and up to a maximum of fifty (50) pounds.
  • Work schedule for this position may include working on religious holidays.
  • Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.
  • Some work duties may be performed “remotely” outside of County facilities. For remote access you must complete and maintain a current remote work agreement.
  • Receive legal documents and records from the public.
  • Review and verify a variety of legal documents and records; determine appropriate action to be initiated based upon the content of the documents and applicable laws and regulations.
  • Prepares correspondence to answer questions regarding documents and actions taken based on information contained in the document and the request received.
  • Greet the public in person and on the phone in a professional manner; assist the public in defining their needs and in searching for documents.
  • Enter computer data from all instruments recorded to create a grantor/grantee index; create permanent record of documents by scanning and indexing into a specialized computer software application program.
  • Scan all recorded instruments, such as real property documents, marriage licenses, commission meetings, plats, and related documents; ensures accuracy of scanned documents and makes sure they have seals and are in sequence.
  • Answer and sort the mail; process customer’s request for records. 
  • Re-file microfilm cards.
  • Issue marriage, kennel, and liquor licenses.
  • Check microfilm permanent roll.
  • Enter data into the computer and prints out reports.
  • Perform a variety of clerical duties to include utilizing recording, indexing, and scanning instruments to archive documents into the system. 
  • Assist Elections Division to meet workload and voting period demands.
  • Return original documents to customers in a timely manner.
  • Perform other related duties as assigned.
 

Salary : $18

Assistant in Training
Buckle -
FARMINGTON, NM
Administrative Assistant
Santa Fe County -
Santa Fe, NM
Health Assistant
District Wide -
Santa Fe, NM

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Recording Assistant?

Sign up to receive alerts about other jobs on the Recording Assistant career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$39,896 - $49,868
Income Estimation: 
$46,059 - $58,088
Income Estimation: 
$39,896 - $49,868
Income Estimation: 
$46,059 - $58,088
Income Estimation: 
$46,811 - $61,896
Income Estimation: 
$58,042 - $76,792
Income Estimation: 
$46,053 - $83,541
Income Estimation: 
$40,860 - $53,750
Income Estimation: 
$46,811 - $61,896
Income Estimation: 
$46,053 - $83,541
Income Estimation: 
$41,522 - $57,018
Income Estimation: 
$34,926 - $43,220
Income Estimation: 
$39,896 - $49,868

Sign up to receive alerts about other jobs with skills like those required for the Recording Assistant.

Click the checkbox next to the jobs that you are interested in.

  • Customer Service Skill

    • Income Estimation: $28,742 - $52,194
    • Income Estimation: $30,661 - $47,520
  • Cleaning Product Application Skill

    • Income Estimation: $37,686 - $55,645
    • Income Estimation: $43,885 - $62,370
This job has expired.
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at County of San Juan (NM)

County of San Juan (NM)
Hired Organization Address Public Works, NM Full Time
Under general supervision, serves as a heavy equipment operator and laborer in the maintenance and construction of Count...
County of San Juan (NM)
Hired Organization Address Farmington, NM Full Time
JOB Exciting Career Opportunity: Join Us as a Counselor!Are you passionate about making a significant difference in the ...
County of San Juan (NM)
Hired Organization Address Riverview, NM Temporary
Under supervision of the Parks Superintendent and the Golf Course Superintendent, performs routine manual labor involved...
County of San Juan (NM)
Hired Organization Address Parks, NM Temporary
Under close supervision, serves as a laborer with the maintenance crew, assists with new construction projects, clean up...

Not the job you're looking for? Here are some other Recording Assistant jobs in the Clerk's Office, NM area that may be a better fit.

Nursing Assistant

Daimanta Solutions Private Limited, Santa Fe, NM

Purchasing Assistant

RODI Systems Corp, Aztec, NM

AI Assistant is available now!

Feel free to start your new journey!