Health Emergency Preparedness Community Program Analyst II - Limited Term (Open)

The County of San Mateo's Emergency Medical Services Agency is seeking a highly motivated candidate with outstanding Public Health and Emergency Preparedness knowledge and experience for the position of Health Emergency Preparedness Community Program Analyst II – Limited Term to provide program planning, technical assistance, review and evaluation functions to direct community/client service delivery programs; act as County liaison with contract service providers, community-based organizations, and funding sources; ensure compliance with program regulations and procedures; monitor contracts related to assigned program; and do related work as required.

There is currently one limited term vacancy with the Health Emergency Preparedness and Response Program, located in South San Francisco, CA. This position will require travel/drive to various locations to perform the duties of the position; and required to occasionally be on-call and able to respond to EOC activations, including work occasionally nights and weekends as needed for incident response.
 

Primary duties include, but are not limited to:  

• Under general supervision of EMS Management, plan, coordinate, and implement public health emergency preparedness activities, including pre-emergency planning, emergency response activities, and post-emergency functions. 
• Facilitate the development, operationalization, implementation, maintenance, review, and update of public health emergency response plans and procedures.
• Regularly interact with a variety of stakeholders, including executive leadership, and may represent the program at local, regional and state meetings, committees, or workgroups.
• Ensure the direction and activities of the program are aligned with local, state, and federal response guidance, rules, regulations, and requirements.
• Assess department and county-wide preparedness training needs and design, develop, and deliver trainings, exercises, and other outreach to ensure all staff and response partners are aware of and prepared for their roles during emergencies.
• Plan, develop, implement and evaluate public health preparedness and response exercises following Homeland Security Exercise and Evaluation Program (HSEEP) guidance, including seminars, workshops, tabletops, drills, functional and full-scale exercises.
• Contribute to long-term/short-term projects, programs, and strategic planning.
• Flexibility to be available to work during emergencies on an on-call basis.
• Ability to travel to and attend meetings in the greater bay area region. 
• Attend a variety of after-hour/weekend meetings and training programs due to the emergency response nature of this position.
• Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Other Health Emergency Preparedness related duties as assigned. 

Ideal candidate will possess experience in these areas:  

• Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
• Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business.
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations.
• Adaptability: Responding positively to change and modifying behavior as the situation requires.
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
• Establishing Credibility: Doing what he/she commits to doing and respecting the confidentiality of information and concerns shared by others.
• Self-Management: Showing personal organization, self-discipline, and dependability.
• Oral Communication: Engaging effectively in dialogue.
• Writing: Communicating effectively in writing.
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships.
• Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives.
• Leadership: Guiding and encouraging others to accomplish a common goal.

Additionally, the following are highly desired: 

• Completed courses:  FEMA IS 100, 200, 700, 800; FEMA ICS 300 and 400; and HSEEP.
• Master’s degree from an accredited college or university in emergency management, public, business, or health administration, public health, human services, administration of justice, communications, or a closely related field, or three years of experience planning and coordinating emergency response programs and activities.
• Clinical background.
• Proficient in Microsoft Office Suite.

This is a limited term, at-will position.  Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.  

Information for current County employees: Current and regular San Mateo County Employees who are interested in this assignment must submit application materials and compete in the selection process. If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.

Duties may include, but are not limited to, the following:

• Provide technical, programmatic and/or fiscal assistance to staff, subcontractors and management, including the development of program policies and procedures and the training of staff.
• Compile and maintain accurate records and files regarding program activities.
• Evaluate program effectiveness against program goals, funding source or contract requirements and other regulations; identify program problems, present findings and recommend appropriate action.
• Negotiate and monitor contracts; ensure compliance with contract provisions; coordinate with service providers in the delivery of contract requirements.
• Ensure program compliance with contract or funding provisions, program goals, current and legislations and other regulatory rules governing assigned program(s).
• Collaborate with management and program staff to write policies and procedures for assigned programs.
• Act as liaison with community-based organizations, service providers, County departments, State and/or other funding sources, commission, planning council and advisory board in support of assigned program/s.
• Prepare periodic and special statistical or narrative reports as required, utilizing multiple source data.
• Participate in departmental, Countywide and/or State planning process.
• Serve on variety of committees and task forces related to assigned program(s).
• Write grant proposals, reports, program documentation, policies, procedures and other written materials.
• Analyze and incorporate legislative changes and other relevant information into program policies.
• Coordinate and conduct special events and projects.
• Perform related duties as assigned.

Background Check: Pass a detailed background investigation prior to appointment.

 

Knowledge of:

• Principles and practices of the specific program area to which assigned.
• Principles and practices of program evaluation and planning.
• Principles and practices of client service delivery.
• Principles and practices of contract development, negotiation and monitoring.
• Principles, practices and techniques of administrative and programmatic research, analysis and programming.
• Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines.
• Computer applications related to the work.
• Office administrative practices and procedures, including records management and the operation of standard office equipment.  

Skill/Ability to:

• Monitor, analyze and evaluate program effectiveness.
• Develop and evaluate proposals and negotiate contracts and agreements.
• Develop, monitor and analyze budgets and program performance.
• Compile and analyze data, draw sound conclusions and prepare and present effective reports.
• Analyze, interpret and apply various regulations and requirements.
• Develop and evaluate proposals and negotiate contracts and agreements.
• Plan, coordinate and implement administrative and programmatic research and analysis.
• Plan, coordinate and conduct special events and projects.
• Establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others.
• Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors.
• Communicate effectively, both orally and in writing.
• Exercise sound independent judgment within general policy and regulatory guidelines.  

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  

A typical way to qualify is a Bachelor's degree in public or business administration, management or a related field and four years of professional level analytical, administrative and programmatic experience in a community-related setting, including some experience in contract monitoring.

If you are interested in being considered for this limited term position the following items must be submitted via e-mail:

• Cover letter with responses to Supplemental Questions (maximum of 2 pages)
• Resume

Supplemental Questions:

1. Describe in detail your experience and background that has prepared you for this Health Emergency Preparedness Community Program Analyst II position. Be specific.
2. Describe your experience and level of responsibility in responding to real world emergency responses. Be specific.
3. Describe your experience and level of responsibility in planning and preparing for real world emergency responses (i.e. emergency preparedness exercises/drills/trainings). Be specific. 

Please include the words "Health Emergency Preparedness Community Program Analyst II – Limited Term Position" in the subject line of email submission. All submitted materials must be in a Word or PDF format.  Please submit the above listed materials via email to:  

Karishma Kumar, Health Emergency Preparedness Manager

kkumar@smcgov.org

Application materials will be reviewed as they are received, and well-qualified candidates will be contacted by the department for an interview. 

Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.

NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.

About the County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. 

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

Salary : $8,365 - $10,450