Director of Finance

JOB TITLE: Director, Finance Office

DEPARTMENT: County Administration

GENERAL SUMMARY: The Director of Finance reports directly to the County Administrator and is responsible for directing functions of the County’s Finance Office to include planning, budgeting, purchasing, cash management and public finance. The Finance director serves as the County’s Single Audit Coordinator, which includes acting as a resource and as a liaison with the external auditing firm, departments and agencies. The Finance director serves an integral role in assisting the county Administrator and the Board of Commissioners in achieving the County’s financial objectives. Performs other related duties as directed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supervise purchasing function.
• Direct, Coordinate and supervise the preparation of the annual indirect cost allocation plan. Review report and disseminate billings to all departments and agencies.
• Direct, Coordinate and supervise the County’s Single Audit with departments, agencies and row offices. Act as a resource and as a liaison to resolve any issues relating to the annual audit.
• Direct and supervise the subrecipient monitoring of service providers for compliance with Since Audit Act.
• Assist County Administrator and BOC with managing departmental, agency and row office budgets. Review monthly budget reports on departments, agencies and row offices with Financial Analyst and follow up on negative variances.
• Review requests for budget adjustments on a weekly basis before they are submitted to the Chief Clerk for the BOC Agenda. Determine if a request for a change to a department/agency or row office budget, requires a budget adjustment or a supplemental budget appropriation resolution and assist the appropriate department and/or agency with preparing the supplemental budget appropriation resolution.
• Direct and make recommendations to the County Administrator and the BOC on the investment of funds in the County’s cash management program.
• Review cash account balances daily in the cash management program with M&T Bank and direct and coordinate with the Treasurer’s and Controller’s Office the investment of funds in accordance with the County’s investment policy.
• Direct, Coordinate and supervise the annual preparation of schedules and submit to actuary for updating and issuing a report on the County’s post-employment health care benefit.
• Manage the County’s debt service obligations and direct payments timely and coordinate with the Treasurer’s and Controller’s Office.
• Attend public meetings and departmental meetings as requested by either the County Administrator or the BOC.
• For public capital projects, prepare and present financing options to County Administrator and BOC. Assist Bond Counsel with document preparation and review. Prepare for and be the County representative for bond rating calls and reviews.
• Manage professional service contracts with the appointed CPA firm for the County’s Annual Single Audit and manage professional service contracts for annual actuary services for the County’s workers compensation program and for the County’s post-employment health care benefit.
• Assist and coordinate the preparation of the County’s Annual Preliminary and Final Budget for all funds. Initiate and collect financial information from departments, agencies and row offices. Attend and participate in budgetary review and cost reduction meetings with financial team and BOC. Review and adjust revenue projections for row office and departmental budgets. Prepare annual budgets for the debt service, capital projects and other special revenue funds. Present options for balancing annual budgets. Prepare annual resolutions for preliminary and final budgets for all funds. Supervise the preparation of preliminary and final budgetary information that is posted to the County public website.
• Assist the County Administrator with reviewing corrective action plans (CAPS) if applicable in connection with the County’s Single Audit and filing the appropriate audit reports with the federal and state agencies.
• Manage and annually prepare the appropriate schedules and timely file with the annual audit report to MSRB.

JOB SPECIFICATIONS:

The minimum acceptable qualifications for this position include a Bachelor’s Degree in Business, Finance or Accounting, an MBA Degree, certification as a Certified Public Accountant (CPA) and a minimum of seven (7) years of governmental accounting and auditing experience, a minimum of five years (5) years of public finance experience and a minimum of two years (2) of cash management experience.

Knowledge of accounting/bookkeeping techniques.

Knowledge of accounting and spreadsheet computer applications.

Knowledge of purchasing practices and procedures.

Knowledge of supervisory principles and practices.

Knowledge of department and county policy and procedures.

Knowledge of budgeting procedures.

Knowledge of Public Financing and Municipal Securities Rulemaking Board (MSRB).

Knowledge of Act 10 and Section 1706 of the County Code for permissible investments.

Knowledge of GASB (Government Accounting Standards Board).

Knowledge of GFOA (Government Finance Officers Association) best practices.

Knowledge of Governmental GAAP (Generally Accepted Principles for Government).

Knowledge of Singe Audit Act.

Knowledge of County Code.

Ability to prepare, interpret and explain financial schedules and reports.

Ability to plan and develop detailed budget recommendations.

Ability to communicate in oral and written form with internal and external customers.

Ability to problem solve, analyze issues and create action plans and make recommendations.

Ability to develop effective relationships with department heads, elected officials, agency directors, staff and the public.

Ability to work independently under broad organizational guidelines to achieve office objectives.

Ability to perform the job functions as required, to include long hours sitting and using office equipment and computers.

Ability to prioritize and schedule workload appropriately to meet deadlines.

Ability to supervise.

Ability to inspire trust in others.

Work is performed independently in a usual office setting. Travel to various county facilities is required from time to time. Work is performed with frequent interruptions. Work may require dealing with upset or angry people.

DISCLAIMER:

Classification descriptions are intended to describe the general nature and level of work being performed by a person assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required to perform the job.

REPORTS TO: County Administrator

FLSA STATUS: Exempt

Job Type: Full-time

Pay: $80,000.00 - $92,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $80,000 - $92,000