What are the responsibilities and job description for the Administrative Coordinator I/II - Cannabis Division position at County of Trinity CA?
JOB
This recruitment is for a position in our Community Development Department's Cannabis DivisionUnder direction, to serve as primary coordinator, providing a variety of administrative support for an assigned County Department Head and Department; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and to do related work as required.
EXAMPLE OF DUTIES
(The following is used as a partial description and is not restrictive as to duties required.)Serves as primary administrative staff support for a County Department Head and Department; performs a variety of office management, administrative support, and fiscal support assignments; performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; may assist the public with application and permit procedures, including preliminary review ofmaterial submitted to support applications; assists with the development and control of the Department budget; maintains and tracks a variety of fiscal and budget control journals, documents, and reports; prepares and submits activity reports and reports required by other government agencies; maintains and submits payroll documents and records; establishes and updates information retrieval systems; prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information; performs special projects and prepares reports; prepares correspondence and informational materials; may coordinate preparation and submission of grants; prepares agenda materials for meetings; operates computers, maintaining and updating files and databases; generates computer reports; performs word processing; may have lead worker or full supervisory responsibilities for other staff.
SUPPLEMENTAL INFORMATION
TYPICAL PHYSICAL REQUIREMENTSSit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.TYPICAL WORKING CONDITIONSWork is performed in an office environment; continuous contact with other staff and the public.DISTINGUISHING CHARACTERISTICSThis is the second level in the Administrative Coordinator class series. Incumbents provide a variety of administrative, staff, and office management support for an assigned County Department. They report directly to a Department Head. Successful performance of responsibilities requires detailed and specialized knowledge of the operations and policies of the Department to which assigned. The assignments and responsibilities of Administrative Coordinator I and Administrative Coordinator II are very similar. Positions are allocated based upon the scope of delegated responsibilities, the scope of operations of the Department in which a position is assigned, department size, and the level of lead and supervisory responsibilities delegated to a position, and the number of staff supervised. Administrative Coordinator IIs are allocated to the larger County Departments.DISASTER SERVICE WORKERIn addition to our everyday duties, we have an added responsibility to help in a declared disaster. Under California law, all public employees are Disaster Service Workers and may be called upon in the event of a disaster. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Government Code 3100-3102; Labor Code 3211.92(b).Salary Schedule Administrative Coordinator I: $3,550.40 - $4,757.88Administrative Coordinator II: $3,921.85 - $5,255.66
This recruitment is for a position in our Community Development Department's Cannabis DivisionUnder direction, to serve as primary coordinator, providing a variety of administrative support for an assigned County Department Head and Department; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and to do related work as required.
EXAMPLE OF DUTIES
(The following is used as a partial description and is not restrictive as to duties required.)Serves as primary administrative staff support for a County Department Head and Department; performs a variety of office management, administrative support, and fiscal support assignments; performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; may assist the public with application and permit procedures, including preliminary review ofmaterial submitted to support applications; assists with the development and control of the Department budget; maintains and tracks a variety of fiscal and budget control journals, documents, and reports; prepares and submits activity reports and reports required by other government agencies; maintains and submits payroll documents and records; establishes and updates information retrieval systems; prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information; performs special projects and prepares reports; prepares correspondence and informational materials; may coordinate preparation and submission of grants; prepares agenda materials for meetings; operates computers, maintaining and updating files and databases; generates computer reports; performs word processing; may have lead worker or full supervisory responsibilities for other staff.
SUPPLEMENTAL INFORMATION
TYPICAL PHYSICAL REQUIREMENTSSit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.TYPICAL WORKING CONDITIONSWork is performed in an office environment; continuous contact with other staff and the public.DISTINGUISHING CHARACTERISTICSThis is the second level in the Administrative Coordinator class series. Incumbents provide a variety of administrative, staff, and office management support for an assigned County Department. They report directly to a Department Head. Successful performance of responsibilities requires detailed and specialized knowledge of the operations and policies of the Department to which assigned. The assignments and responsibilities of Administrative Coordinator I and Administrative Coordinator II are very similar. Positions are allocated based upon the scope of delegated responsibilities, the scope of operations of the Department in which a position is assigned, department size, and the level of lead and supervisory responsibilities delegated to a position, and the number of staff supervised. Administrative Coordinator IIs are allocated to the larger County Departments.DISASTER SERVICE WORKERIn addition to our everyday duties, we have an added responsibility to help in a declared disaster. Under California law, all public employees are Disaster Service Workers and may be called upon in the event of a disaster. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Government Code 3100-3102; Labor Code 3211.92(b).Salary Schedule Administrative Coordinator I: $3,550.40 - $4,757.88Administrative Coordinator II: $3,921.85 - $5,255.66
