Department Human Resources Administrative Aide

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Tulare County Health and Human Services Agency located in Visalia.  

Collect and compile data and prepare written analysis of findings; assist department/agency employees with procedural issues relating to recruitment, payroll, leave of absences, accommodations, analytics, and employee relations; conduct research, collect data, analyze information, and formulate recommendations in a variety of report formats; compile and maintain lists, data files, and records. May include records on various payroll, leave of absence, and accommodation specialty issues; write, process, maintain, review, distribute and ensure accuracy of a variety of records and statistical reports; may include labor forecast, sick leave, vacation accruals, insurance, leave of absence, accommodations, workers' compensation, payroll, and retirement reports; prepare memos, letters, and narrative including preparation of meeting agendas and minutes; read, interpret, and apply Federal, State, and local government laws, legislations, rules, and regulations as they pertain to departmental/agency practice monitor programs and contracts for compliance and modification; assist in, developing, implementing, operating, improving, and maintaining, automated systems for processing, tracking, and reporting personnel transactions and records including department/agency position control and staffing allocations; assist in benefit and compensation matters, and the coordination of the new hire process; assist the public and respond to inquiries; coordinate and liaison with other departments and staff; attend and assist in a variety of meetings/training; work with and indirectly supervise staff, volunteers, and possibly inmate workers; obtain quotes, provide proposals, and place purchase orders with vendors; give presentations before staff and groups; prepare pay estimates, review accounts, analyze invoices, and assist in preparing and monitoring a variety of HR and payroll related department/agency budget items; data enter employee and position information, payroll, leave of absence, medical, and workers' comp data into the human resources information system/department tracking system; coordinate department/agency staffing requirements and appropriate recruitment efforts; assist in preparation of recruitment materials and maintain recruitment records; assist in processing personnel transactions such as new hires, transfers, demotions, promotions, and terminations; work with hiring managers to identify current and future needs, ensure the hiring process moves forward, and assist with interview team preparedness attend recruiting events to represent the department/agencycalculate payroll for department/agency employees; deductions, withholding and contribution records, prepare and maintain payroll and disbursement records and files, and ensure timely payroll processing; review timesheets for completeness and conformity to policy and procedures from MOUs and County Personnel Rules; research, resolve, and correct discrepancies on benefit balances; prepare data entry documents and correction forms for Auditor's office;   calculate pay adjustments due to correction of timesheets or processing corrections; communicate with workers' compensation and state disability representatives; assist with the review of work restrictions to determine reasonable accommodations; write policies and procedures as requested to implement changes or new programs/services.

Education:Equivalent to completion of two (2) years of college with major coursework in public, business or human resources administration, or closely related field.

Experience:One (1) year of progressively responsible experience in the field of Human Resources or Payroll.

Knowledge of: General clerical office methods and procedures; basic recruiting techniques; basic bookkeeping and payroll control procedures; indexing, filing, and record-keeping systems and procedures; numerical and alphabetical filing systems; English usage, spelling, grammar, and punctuation; knowledge of laws on payroll, leaves of absence, and accommodations, such as FLSA, ADA, FEHA, FMLA, CFRA, and PDL; human resources policies, procedures, and practices.

Skill/Ability to:Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles, attitudes, and behaviors of both clients and co-workers; operate modern office equipment inclusive of computer, keyboard, and all appropriate electronic equipment; communicate sufficiently to interpret and explain technical information to others; read, understand, and interpret laws, regulations, personnel policies, MOUs, and other changes that affect payroll processes; write clear, concise reports, letters, questionnaires, and grants; conduct research, collect, organize, and analyze information, draw valid conclusions, and formulate recommendations; accurately post figures to various documents and records; proofread and correct errors in calculations, grammar, and spelling; read and compare information in reports, memos, lists, and forms; read, interpret, and apply rules and regulations; organize work, set priorities, and perform work with accuracy and attention to detail; record information legibly and with technical accuracy; develop and maintain effective and accurate recordkeeping systems;  perform multi-tasks in a fast paced, fluid environment and meet deadlines; communicate clearly and concisely, verbally and in writing; handle confidential matters discreetly and effectively; perform data entry functions; remain flexible and tolerant to changes in workload and assignments; use patience, tact, and courtesy when dealing with others.

Salary : $45,999 - $56,060