Office Associate

Job Overview
The Office of the Waldo County Commissioners is looking to hire a part-time Office Associate available to work 24 hours a week Monday-Friday in our Belfast, Maine office.

If you are a motivated, self-starter individual that collaborates, is detail oriented, has office experience in finance or human resources/payroll and is looking for a career in government, this job is perfect.

Primary Responsibilities:

• Greets and assists general public and County employees with courtesy and directs to appropriate personnel as needed;
• Answers telephone as first point of contact for Commissioners, Human Resources, Finance Director, and County Clerk and transfers to appropriate personnel;
• Maintaining/data entering of payroll/employee benefits information in various employer portals/programs;
• Codes/audits invoices for all County departments as necessary and enters data into the accounting program;
• General office duties such as, photocopying, faxing, e-mailing, etc.;
• Prepares excel spreadsheets, documents and letters;
• Assists County Clerk with preparing and sending agendas for Commissioner’s Court sessions and Budget Committee meetings;
• Takes and transcribes meeting minutes for the Commissioner’s Court sessions and tax abatement appeals as directed by the County Clerk;
• Assists County Commissioners, Human Resources, Finance and County Clerk on projects as directed;
• It is essential to exercise good judgment and discernment with delicate and confidential information; and to possess the ability to work independently and with others under stressful conditions and numerous deadlines.

Working Environment: General office conditions with shared small office space; contact with members of the public and employees.

Education/Training/Experience:

• High school diploma or equivalent;
• A minimum two (2) years of administrative office experience and/or secondary education in business administration;
• Duties require experience of clerical and computer skills.
• Working knowledge of payroll and/or bookkeeping
• Must be skilled in the use of computers, particularly Microsoft Office;
• Must have excellent keyboarding skills;
• Knowledge of general office practices, procedures, and equipment.
• Ability to take and/or transcribe meeting minutes from audio recordings and/or written notes;
• Ability to follow both oral and written instructions as required;
• Ability and willingness to ask clarifying questions;
• Excellent communications skills (both verbal and written);
• Excellent organizational skills and prioritize tasks;
• Must be adaptable to changes in Commissioners as terms start and finish;
• Ability to lift up-to 25lbs

As an Equal Opportunity employer, Waldo County Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Job Type: Part-time

Pay: $19.00 - $22.36 per hour

Expected hours: 24 per week

Benefits:

• Flexible schedule
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $19 - $22