What are the responsibilities and job description for the Office Assistant for the Office of the President 25/26 position at Covenant College Students?

Job Description

This position is for the full academic year, open only to enrolled upperclassmen. Freshmen are not eligible to apply for this position.

Expected hours of work per week : 10

Work Location & Hours : President's Office Carter 121 / 8am - 4 : 30 pm Monday - Friday

Position Summary :

This position is for the purpose of providing clerical support in the Office of the President : establishing and maintaining records, overseeing completion of a biweekly employee newsletter, researching and compiling materials and reports, managing the Office of the President account, and all other tasks as assigned by the Executive Assistant to the President. Looking for a student with 10-15 hours per week. Office hours scheduled between 8 : 00am-4 : 30pm.

Qualifications for Position :

Integrity and Discretion : The information the student worker will be viewing is highly sensitive in nature. Discretion and confidentiality are expected qualities for this position.
Competencies : The student worker will have the ability to scan documents on the copier, use email effectively, and prove competencies with Microsoft Office Suite, Adobe Acrobat, Google Apps, and general office equipment. Advanced verbal and written communication skills, accurate documentation, attention to detail, and dependability are imperative.
Behavioral : The student worker will interact with a variety of visitors on campus. Daily attire should be office appropriate or business casual. Guests (faculty, students, the public) to the offices should be greeted in a warm and welcoming manner as the student worker will often be the face of Covenant to those entering the president's office.

Expected Duties and Responsibilities :

Provide general office skills; compile and distribute materials and reports; respond to inquiries as needed

Serve as host to visitors entering the president's office; assist in maintaining the professional and tidy appearance of the office

Manage the Office of the President email account

Collect and mail correspondence

Assist in building the biweekly newsletter for the campus community

Provide research and compile data from various sources into executive summaries

Assist in the various preparations for on-site Board meetings

Complete all tasks assigned by the Executive Assistant to the President, and President

Resume skills development (NACE Competencies required by employers) to be developed

Career & Self-Development : Display curiosity; seek out opportunities to learn.

Communication : Communicate in a clear, organized manner so that others, inside or outside of the Covenant community, can understand via email, in person or by phone. Ask appropriate questions for specific information from the supervisor and others.

Critical Thinking : Proactively anticipate needs and prioritize action steps.

Global Literacy : Keep an open mind to diverse ideas and new ways of thinking.

Leadership : Plan, initiate, manage, complete, and evaluate projects. Serve as a role model to others by approaching tasks with confidence and a positive attitude, while also being quick to own errors.

Professionalism : Demonstrate dependability (e.g., report consistently for work - if you have to miss work, communicate this to your supervisor in advance.) Have an attention to detail, resulting in few if any errors in their work. Prioritize / complete tasks to accomplish organizational goals. Taking ownership of the office by keeping it organized and clean.

Teamwork : Effectively manage conflict, respect diverse personalities, and meet ambiguity with resilience. Collaborate with others to achieve common goals; working together effectively and sharing ideas and responsibilities.

Technology : Identify appropriate technology for completing specific tasks and quickly adapt to unfamiliar and new technologies. Enhance or develop skills with G-Suite apps, CBI, and Slate.

Work Habits (with the alignment of Core Values)

The College asks from its staff members the following fundamental work habits :

Do good work. (Service, Diligence, Faithfulness)

Take ownership of your job. (Selflessness, Diligence, Resourcefulness, Enterprising, Creative)

Be punctual. (Service, Diligence, Integrity, Faithfulness)

Dress professionally and appropriately for your job. (Humility)

Makes suggestions when appropriate. (Resourcefulness, Enterprising, and Creative)

Communicate openly and honestly. Seek to resolve differences in accordance with the scriptural patterns summarized in the Staff Manual policy on Fair Treatment as well as the Grievance and Appeals Procedure . (Integrity, Faithfulness)

Attend chapel services at least once per week, on average. (Integrity, Faithfulness)

Competencies

Must be a Covenant student participating in the student employment program.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

Sitting : Remaining in the seated position

Lifting : Raising or lowering an object from one level to another (includes upward pulling) 25-50 lbs.

Talking : Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly

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Office Assistant for the Office of the President 25/26

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