Senior Manager of Finance & Administration

Purpose Of Position

Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness, with unconditional love, absolute respect; and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive, independent, and sustainable lives.

The Senior Manager of Finance and Administration will play a critical role in overseeing the financial health and administrative functions of CHMO. This position is responsible for managing financial planning, budgeting, and reporting, ensuring compliance with regulatory requirements, and optimizing operational efficiency. The Senior Manager will also lead and mentor the finance and administrative team, fostering a culture of accountability and continuous improvement.

Summary Of Duties

Responsibilities include but not limited to the following:

• Responsible for accounting for all CHMO income, donated items/services, expenditures, assets, and liabilities.
• Review accounting data and consults with advisors to ensure transactions are recorded using the correct accounting treatment.
• Administer financial management policies and procedures in a manner consistent with corporate guidelines and local needs, and ensures use of effective internal controls and accounting procedures.
• Maximize CHMO cash position through the effective management of receivables.
• Record and monitor use of all contributed, purchased, and leased physical assets.
• IT liaison for Copy Machines, Fax Machines, Scanners, Computers, Printers, Telephony, Network Providers including AT&T, Charter, Verizon, and others as change takes place.
• Manage the timely input of accounts payable, accounts receivable, payroll, and general journal transactions into the accounting software system, assuring proper source documentation for all transactions.
• Collaborate with managers, the Director of People and Culture, and all team members to ensure the semimonthly payroll is processed accurately and timely.
• Maintain records for: contracts, leases, service agreements, and other items of a legal nature.
• Produce timely, accurate financial reports including detailed management reports, reports to the parent organization, financial reports to funding agencies, and annual financial statements produced in accordance with GAAP for nonprofit organizations.
• Participate in the development of the annual operating and capital budgets, produces budget status reports, analyses, financial projections, and periodic ratio analysis.
• Ensure compliance with state, local, and federal tax requirements including production of the 990, W-2s, 1099s.
• Ensure compliance with all state, local, and federal regulations for the withholding and payment of payroll tax.
• Participate in contract compliance related to financial management and reporting for state, local, federal, and non-government grants and contracts.
• Participate in the annual audit at the senior level, provides supporting documentation to the CPA firm performing the audit, and participates in other financial audits as required.
• Perform other duties as assigned.
  
  

Financial Statement Preparation

• Meet Monthly Closing deadline.
• Prepare and post Journal Entries.
• Issue monthly Financial Statements prepared in accordance with GAAP: Balance Sheet, Statement of Activities, and Cash Flow.
• Prepare General Ledger Account Balance reconciliations with a focus on Balance Sheet accounts.
• Prepare Budget Variance analysis descriptions.
  
  

Audit Support/Fixed Assets

• Assemble and organize support documents for grant auditors and external auditors.
• Collaborate with Agency Leadership and external auditors to resolve audit questions.
• Maintain a list of fixed assets, source documents and invoices, and non-capitalized computer equipment.
• Maintain depreciation schedules in Excel.
  
  

Vendors, Notes Payable, Account Payable, And Account Receivables

• Pay vendor invoices in a timely manner.
• Work with Senior Leadership to identify existing vendors that should be shopped, prioritize the list for vendor proposals, maintain and share a calendar for RFPs, and prepare an RFP for each subject matter in accordance with the RFP calendar.
• Accurately maintain Vendor Profiles, and identify vendors subject to Form 1099 regulations.
• Issue Internal Only Invoices to track Grant Income and Receivable Balances and donor promises to give.
• Ensure reconciliation of all donor and grant receivables.
  
  

Purchasing/IT Liaison

• IT liaison for Copy Machines, Fax Machines, Scanners, Computers, Printers, Telephony, Network Providers including AT&T, Charter, Verizon, and others as change takes place.
• Purchase computer and telephony peripherals and equipment as needed.
• Maintain an accurate and updated IT Inventory.
• Ensures employees have the tools, information, and resources they need to effectively do their jobs.
• Helps set and implement the IT strategy for the organization.
• Manages Administrative supplies within budget, price compare,s and maintains effective vendor relationships.
  
  

Banking

• Record cash receipts (Cash, Checks, and Credit Cards) in QuickBooks
• In the absence of another Finance Department member,
• make deposits using Remote Capture software
• Reconcile deposits: QuickBooks to Donor Perfect
• Create Credit Card expense sheets
  

Payroll Processing - Semimonthly

• Collaborate with Human Resources to gather appropriate data to process payroll with our Payroll Service Provider.
• Collaborate with Human Resources to ensure Employee Status Changes are accurately reflected on Payroll.
• Collaborate with Human Resources to ensure the vendor charges for Health, Dental, Vision, and Life Insurance are accurately reflected in employee withholding.
  
  

Other

• Aid in the preparation of the annual budget.
• Follow accounting policies and procedures, and aid in their assembly and periodic revision.
• Provide administrative support to other management team members as requested.
  
  

Supervisory Duties

• This position supervises employees as they may be assigned to the Finance Department.
  
  

Working Relationships

• Frequent and regular internal contact with all CHMO staff, outside contacts with vendors and suppliers, outside agencies, the public, and the community.
• Interact on a regular basis with the executive leadership to reviewthe financial impact of daily operations.
• In-depth reporting to the executive leadership regarding the financial operations of the agency.
• Meet with the finance committee to discuss the financial activities of the organization.
• Interact with Advancement department to ensure all donations are properly recorded.
• Interact with team leaders to discuss their departments' financial performance.
• Provide training to departments on financial matters as requested.
• Interact with the grantors, auditors, and attend meetings regarding new grants and grant modifications.
  
  

EDUCATION, KNOWLEDGE, And WORK ENVIRONMENT Education

• Bachelor's Degree required and/or equivalent years of experience and 3 years of experience in accounting department preferably for a non-profit.
  
  

Knowledge

• Knowledge of Generally Accepted Accounting Principles.
• QuickBooks Online Software experience preferred.
• Detail oriented.
• Knowledgeable of the requirements for managing government grants and experience in cash management.
• Ability to conceptualize the effects of transactions and accounting controls on the overall accounting system.
• Excellent analytical and spreadsheet skills, including Excel.
• Excellent interpersonal skills and a customer service focus.
• Ability to juggle multiple tasks simultaneously and to work well under pressure.
• Strong organizational and planning skills.
  
  

Work Environment And Physical Demand

• Considerable concentration.
• Moderate to constant interruptions.
• Moderate noise level.
• Moderate to considerable eye strain.
• Focused, with the ability to avoid distraction.
  
  

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://covenanthousemo.applicantpro.com/jobs/3637553-765734.html