Job Description
Job Description
PURPOSE OF POSITION
Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness, with unconditional love, absolute respect; and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive, independent and sustainable lives.
The Senior Manager of Finance and Administration will play a critical role in overseeing the financial health and administrative functions of CHMO. This position is responsible for managing financial planning, budgeting, and reporting, ensuring compliance with regulatory requirements, and optimizing operational efficiency. The Senior Manager will also lead and mentor the finance and administrative team, fostering a culture of accountability and continuous improvement.
SUMMARY OF DUTIES
Responsibilities include but not limited to the following :
- Responsible for accounting for all CHMO income, donated items / services, expenditures, assets and liabilities
- Review accounting data and consults with advisors to ensure transactions are recorded using the correct accounting treatment
- Administer financial management policies and procedures in a manner consistent with corporate guidelines and local needs, and ensures use of effective internal controls and accounting procedures
- Maximize CHMO cash position through the effective management of receivables
- Record and monitor use of all contributed, purchased, and leased physical assets
- IT liaison for Copy Machines, Fax Machines, Scanners, Computers, Printers, Telephony, Network Providers including AT&T, Charter, Verizon, and others as change takes place.
- Manage the timely input of accounts payable, accounts receivable, payroll, and general journal transactions into accounting software system, assuring proper source documentation for all transactions
- Collaborate with managers, Director of People and Culture, and all team members to ensure the semimonthly payroll is processed accurately and timely
- Maintain records for : contracts, leases, service agreements, and other items of a legal nature
- Produce timely, accurate financial reports including detailed management reports, reports to the parent organization, financial reports to funding agencies, and annual financial statements produced in accordance with GAAP for nonprofit organizations
- Participate in the development of the annual operating and capital budgets, produces budget status reports, analyses, financial projections, and periodic ratio analysis
- Ensure compliance with state, local, and federal tax requirements including production of the 990, W-2s, 1099s
- Ensure compliance with all state, local, and federal regulations for the withholding and payment of payroll tax
- Participate in contract compliance related to financial management and reporting for state, local, federal, and non-government grants and contracts
- Participate in the annual audit at the senior level, provides supporting documentation to the CPA firm performing the audit, and participates in other financial audits as required
- Perform other duties as assigned
Financial Statement Preparation
Meet Monthly Closing deadlinePrepare and post Journal EntriesIssue monthly Financial Statements prepared in accordance with GAAP : Balance Sheet, Statement of Activities, and Cash FlowPrepare General Ledger Account Balance reconciliations with a focus on Balance Sheet accountsPrepare Budget Variance analysis descriptionsAudit Support / Fixed Assets
Assemble and organize support documents for grant auditors and external auditorsCollaborate with Agency Leadership and external auditors to resolve audit questionsMaintain a list of fixed assets, source documents and invoices, and non-capitalized computer equipmentMaintain depreciation schedules in ExcelVendors, Notes Payable, Account Payable, and Account Receivables
Pay vendor invoices in a timely mannerWork with Senior Leadership to identify existing vendors that should be shopped, prioritize the list for vendor proposals, maintain and share a calendar for RFPs, and prepare a RFP for each subject matter in accordance with the RFP calendarAccurately maintain Vendor Profiles, and identify vendors subject to Form 1099 regulationsIssue Internal Only Invoices to track Grant Income and Receivable Balances and donor promises to giveEnsure reconciliation of all donor and grant receivablesPurchasing / IT Liaison
IT liaison for Copy Machines, Fax Machines, Scanners, Computers, Printers, Telephony, Network Providers including AT&T, Charter, Verizon, and others as change takes place.Purchase computer and telephony peripherals and equipment as neededMaintain an accurate and updated IT InventoryEnsures employees have the tools, information and resources they need to effectively do their jobsHelps set and implement the IT strategy for the organizationManages Administrative supplies within budget, price compares and maintains effective vendor relationshipsBanking
Record cash receipts (Cash, Checks, and Credit Cards) in QuickBooksIn the absence of another Finance Department member,
make deposits using Remote Capture softwareReconcile deposits : QuickBooks to Donor PerfectCreate Credit Card expense sheetsPayroll Processing - Semimonthly
Collaborate with Human Resources to gather appropriate data to process payroll with our Payroll Service ProviderCollaborate with Human Resources to ensure Employee Status Changes are accurately reflected on PayrollCollaborate with Human Resources to ensure the vendor charges for Health, Dental, Vision, and Life Insurance are accurately reflected in employee withholdingOther
Aid in the preparation of the annual budgetFollow accounting policies and procedures, and aid in their assembly and periodic revisionProvide administrative support to other management team members as requestedSUPERVISORY DUTIES
This position supervises employees as they may be assigned to the Finance Department.Working Relationships
Frequent and regular internal contact with all CHMO staff, outside contacts with vendors and suppliers, outside agencies, the public, and the communityInteract on a regular basis with the executive leadership to review financial impact of daily operationsIn depth reporting to the executive leadership regarding the financial operations of the agency.Meet with the finance committee to discuss the financial activities of the organizationInteract with Advancement department to ensure all donations are properly recordedInteract with team leaders to discuss their departments' financial performanceProvide training to departments on financial matters as requestedInteract with the grantors, auditors, and attend meetings regarding new grants and grant modificationsEDUCATION, KNOWLEDGE, and WORK ENVIRONMENT Education
Bachelor's Degree required and / or equivalent years of experience and 3 years of experience in accounting department preferably for non-profitKnowledge
Knowledge of Generally Accepted Accounting PrinciplesQuickBooks Online Software experience preferredDetail orientedKnowledgeable of the requirements for managing government grants and experience in cash managementAbility to conceptualize the effects of transactions and accounting controls on the overall accounting systemExcellent analytical and spreadsheet skills, including ExcelExcellent interpersonal skills and a customer service focusAbility to juggle multiple tasks simultaneously and to work well under pressureStrong organizational and planning skillsWork Environment and Physical Demand
Considerable concentrationModerate to constant interruptionsModerate noise levelModerate to considerable eye strainFocused, with the ability to avoid distractionJob Posted by ApplicantPro
